SOURCES SOUGHT
U -- Conducting Effective Meetings Training
- Notice Date
- 10/4/2022 8:00:18 AM
- Notice Type
- Sources Sought
- NAICS
- 611430
— Professional and Management Development Training
- Contracting Office
- TECHNOLOGY ACQUISITION CENTER NJ (36C10B) EATONTOWN NJ 07724 USA
- ZIP Code
- 07724
- Solicitation Number
- 36C10B23Q0014
- Response Due
- 10/11/2022 12:00:00 PM
- Archive Date
- 10/26/2022
- Point of Contact
- Meryl Czaplinski, Procurement Specialist, Phone: 848-377-5232
- E-Mail Address
-
Meryl.Czaplinski@va.gov
(Meryl.Czaplinski@va.gov)
- Awardee
- null
- Description
- Performance Work Statement Conducting Effective Meetings Training Courses BACKGROUND The mission of the Department of Veterans Affairs (VA), Office of Procurement, Acquisition, and Logistics, Technology Acquisition Center (TAC) is to support our Nation s Veterans by providing acquisition and logistics solutions for VA. In meeting these goals, TAC is responsible for preparing and executing quality contracts that support the Information Technology (IT) efforts and needs of its customers across VA, which enables our customers to provide best value solutions to Veterans and their families. TAC employees are forward-thinking, smart, and innovative acquisition professionals, with strong technical and leadership competencies. To continue to offer our customers customized and responsive service, maintain nimble operations, and provide expert technical support services, TAC must ensure its workforce continues to enhance and maintain knowledge and awareness across a variety of current and emerging IT technologies and trends. OBJECTIVES The TAC has a requirement for Conducting Effective Meetings Training to be delivered to its workforce. The Contractor shall provide Continuous Learning Points (CLPs) with Certificates of Completion with the associated training. All training courses shall be live virtual instructor led training delivered in real-time and not pre-recorded or self-paced. All training shall be delivered prior to the end of May 2023. No training is permitted during June or 4th quarter of the Fiscal Year. SPECIFIC TASKS Training The Contractor shall provide Conducting Effective Meetings Training to be delivered to VA TAC s workforce. Training will be delivered primarily to General Schedule series 1102 (GS-1102) Contract Specialists and Contracting Officers who support, write, and administer acquisition contracts for IT commodity and services in accordance with Federal law, regulation, and policy. Training attendees may also include, but are not limited to: GS-0801 General Engineering and GS-0854 Computer Engineering professionals who support Contracting and TAC business partners in the development and drafting of technical requirements and have expertise in one or more engineering service related to IT GS-0340 Program Managers and GS-1101 General Business and Industry professionals who support Contracting and TAC business partners in management of programs and TAC organizational needs. Training course attendance is estimated to be 35 students per class. It is estimated that the training course will commence in the second quarter of FY 2023. The Contractor shall provide CLPs and Certificates of Completion for each training course. All training courses shall be live virtual instructor led training delivered in real-time and meet the requirements identified in this Performance Work Statement (PWS). Contractors shall effectively utilize demos, knowledge checks, and hands-on learning activities as appropriate. The Contractor shall be responsible for coordinating with the Government POCs to release a welcome letter and virtual training invites for attendees. All deliverables shall be in a standardized format. Kick-off Meeting and Training Schedule (Deliverable 1) The Contractor shall conduct a kick-off meeting within one week of contract award with the Government Points of Contacts (POCs). The Contractor shall coordinate a final training schedule in accordance with the requirements of this PWS for approval by the Government. Attendee Roster (Deliverable 2) The Contractor shall take attendance for each training course and provide an attendance sheet to the Government delivery POCs. The attendee roster shall include the name, email, and timestamps of the attendees. Training that is multi-day shall have attendance taken each day. Continuous Learning Points (Deliverable 3) The Contractor shall coordinate with the designated Government POC for CLPs approval with all awarded training. Training that extends for a working day (including lunch and breaks) shall be 8 CLPs per full day. The Contractor shall email a certificate of completion to each student within one (1) week of course completion. Certificates of Completion shall include, at a minimum, the name of the training course, training date(s), instructor, Contractor s name, student s name, and the number of CLPs earned. Training Feedback (Deliverable 4) The Contractor shall collect training feedback from attendees upon completion of each training course. Feedback shall be provided to the Government delivery POCs within three weeks of each training course completion. Feedback information shall be organized and clearly presented. Training Changes The Contractor shall accommodate attendee changes within 24-hours of start of any training class session. Changes include attendee drop-out, attendee additions, and attendee switches. It does NOT include additional attendees beyond the stated student maximums. Task 1 Conducting Effective Meetings Training Course (Contract Line 0001) The Contractor shall provide Conducting Effective Meetings training in accordance with Section 3.1 above. The training course shall be one (1) business day (8 hours) in length. Training shall be varied to include hands on experience and activities. The following areas shall be covered: Creating agendas that have clear objective and keep the meeting focused and on track Model how to kick off meetings and ensure maximum participation and buy-in Strategies used when meetings go off track, when to intervene, and how to deal with productivity problems Facilitate successful collaborative work in a blended setting to create an engaging meeting Key challenges for remote meetings and the tools necessary for effective and inclusive communication Simple organizational strategies to ensure attendees understand the meeting s purpose, direction, and context Skills necessary to lead meetings for maximum engagement while creating clarity, purpose, and value Steps taken to close and follow up on a meeting SECTION 508 COMPLIANCE NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) PROCUREMENTS (SECTION 508) On January 18, 2017, the Architectural and Transportation Barriers Compliance Board (Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities. SECTION 508 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) STANDARDS The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request. Federal agencies must comply with the updated Section 508 Standards beginning on January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule. The Contractor shall comply with 508 Chapter 2: Scoping Requirements for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here: E205 Electronic Content (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines) E204 Functional Performance Criteria E206 Hardware Requirements E207 Software Requirements E208 Support Documentation and Services Requirements COMPATABILITY WITH ASSISTIVE TECHNOLOGY The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software. DELIVERABLES/DELIVERY POINT(S) OF CONTACT (POC) Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For: Primary Alternate Name: Robert Catania Name: Laura Royster Voice: 848-377-5161 Voice: (848) 377-5232 Email: Robert.Catania@va.gov Email: Laura.Royster@va.gov Deliverables/Due Dates: Work Products/Deliverables Deliverable # Description Distribution Delivery Schedule 1 Training Schedules in accordance with 3.1 COR, CS Due within 5 days of kick-off meeting 2 Attendee Rosters in accordance with 3.1 COR, CS Due within 3 days of each training course completion 3 Continuous Learning Points (CLPs) and Certificates of Completion in accordance with 3.1 COR, CS Due within one week of each training course completion 4 Training Feedback in accordance with 3.1 COR, CS Due within three weeks of each training course completion Deliverables shall include: CS = Contracting Specialist, CO = Contracting Officer, COR = Contracting Officer Representative, OFM see Invoicing Instructions within Contract Document POINTS OF CONTACT VA Program Manager and Contracting Officer Representative (COR): Name: Robert Catania Address: 23 Christopher Way Eatontown, NJ 07724 Voice: 848-377-5161 Email: Robert.Catania@va.gov Contract Specialist Name: TBD Voice: TBD Email: TBD@va.gov INFORMATION SECURITY CONSIDERATIONS: The Assessment and Authorization (A&A) requirements do not apply, and a Security Accreditation Package is not required. Place of Performance Virtually REQUIREMENT CLASSIFICATION The applicable North American Industry Classification System (NAICS) code 611430 Professional and Management Development Training, is most appropriate for this requirement. The size standard is $13 million. The Product Service Code (PSC) is U009 Education/Training, Other.
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