SPECIAL NOTICE
R -- Training and Exercise Strategy and Plan
- Notice Date
- 1/18/2023 1:59:54 PM
- Notice Type
- Special Notice
- NAICS
- 562910
— Remediation Services
- Contracting Office
- AGRICULTURE, DEPARTMENT OF US
- ZIP Code
- 00000
- Solicitation Number
- SS_1081715
- Response Due
- 2/1/2023 1:00:00 PM
- Point of Contact
- Latisha Hollman
- E-Mail Address
-
latisha.a.hollman@usda.gov
(latisha.a.hollman@usda.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Description
- This is a sources sought notice only. This is NOT a request for quotes or proposals. The determination not to compete this proposed contract action is solely within the discretion of the Government. Information received will normally be considered for the purposes of determining whether to conduct a competitive procurement. The Government will not be responsible for any costs incurred by responding to this notice. Interested Contractors shall provide the following information to Latisha Hollman at Latisha.A.Hollman@usda.gov ��� �Company name and POC ��� �SAM registration information ��� �Indicate whether you are large business or a small business ��� �statement of capabilities that clearly outlines your previous/current experience and understanding of your ability you provide this program with access to a large network of representatives from multi-state alliances of emergency response organizations due to their long history of specific work in the field of developing and implementing HSEEP compliant animal disease response exercises. Their ability to provide multiple Master Exercisers with the skills and abilities to specifically address animal disease scenarios, coupled with the long working history with the TEP implores the need for a sole source acquisition. DETAILS The United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS) was directed to establish The Training and Exercise Program (TEP). �The statement of work (SOW) is comprised of two key objectives and related deliverables are outlined in corresponding tables for each objective. The first objective defines exercise deliverables. The second objective outlines administrative support for the TEP plan.� The contractor will have a direct working relationship with the VS TEP Team and will assist with the following objectives: 1)�� �Plan, design, develop, implement, and evaluate animal disease emergency management training and exercise events and planning; to include meeting facilitation, document development, and overall project management, and; �� �2) TEP planning and administration support for meetings, exercise events, and TEP Plan administration. To complete these objectives the following tasks are included:� Objective: 1 Exercise Design and Implementation Objective one was developed with the goal of ensuring all Unified Command activities are well planned, coordinated, and executed in preparation for a catastrophic animal disease outbreak. Interested stakeholders include States, Tribes, Territories, and other partners. The contractor qualified to meet the objectives and deliverables outlined within this SOW will be responsible for the creation, execution, organization, documentation, and facilitation of multiple workshops, tabletop, drill, functional and full-scale exercises annually. For additional verbiage on objective specific tasks, see �1.3.1. Task Descriptions & Deliverables�, below. �Further, the contractor will provide technical expertise and support for exercise development, conduct, and evaluation per Homeland Security Exercise and Evaluation Program guidance. Table 1. Exercise Design and Implementation Tasks Task No.�� �Task Description�� �Due Date 1.�� �Conduct State level Exercises (workshops, tabletops, drills, functional and full scale) as determined by the TEP WG.�� �As agreed 1.3.1. Task Descriptions & Deliverables A. TASK 1-- Conduct Exercises (workshop, TTX, Drill, Functional, full scale):� Contractor will design and conduct exercises (workshops, tabletops, drills functional, full sclale), as determined by the TEP WG. Contractor will provide technical expertise and support of exercise development, conduct, and evaluation, per Homeland Security Exercise and Evaluation Program guidance. Related subtasks, for �Objective 1� are outlined below. 1.3.1 Subtasks: 1.�� �Plan exercises in coordination with APHIS and State leads 2.�� �Conduct planning team meetings and publish notes 3.�� �Lead Planning Team calls for the planning and preparation of exercises, including pre-event training 4.�� �Develop the ExPlan, Situation Manual, Facilitator Guide, Participant Feedback form, and Exercise Evaluation Guide as needed 5.�� �Facilitate and assist in evaluating exercises, may involve travel 6.�� �Develop a draft exercise After Action Report (AAR) for planning team review 7.�� �Conduct exercise After Action Meetings, may involve travel 8.�� �Finalize and submit final draft exercise AAR/IP for State and APHIS review. 1.3.1 Deliverables: a.�� �E-publish the final Facilitator or Controller Guides, Situation Manuals, Participant Feedback form, and EEG on the FAD Eye TEP SharePoint site b.�� �E-Publish the final exercise After Action Report/Improvement Plan c.�� �Document and provide minutes from meetings, involving external partners, to the Training and Exercise Program. Objective: 2 Training and Exercise Program Administration Contractor will be responsible for the creation, execution, organization, documentation, and facilitation of the TEP multiyear plan annually. Contractor will also provide marketing and related communications for the plan to internal and external stakeholders through newsletters, webinars, activity status reports, and supporting TEP Event planning teams. Related subtasks, for �Objective 2� are outlined below. . Table 2. Training and Exercise Program Administration Tasks Task No.�� �Task Description�� �Due Date 1.�� �Update the TEP three-year Training and Exercise Strategy and Plan.�� �As agreed every 12 months. 2.�� �Provide administrative support to the Annual TEP Work Group calls and meeting.�� �As agreed every 12 months. 3.�� �Support TEP Event planning teams.�� �As agreed 4.�� �Produce 4 TEP Newsletters and support other marketing strategies.�� �Quarterly. 1.3.2. Task Descriptions & Deliverables A.�� �TASK 1� Update the TEP three-year Training and Exercise Strategy and Plan: The National Training and Exercise Plan (TEP) is updated annually as a dynamic document. The TEP Plan serves as a roadmap illustrating how APHIS VS intends to accomplish its training and exercise strategy. As a foundational Homeland Security Exercise and Evaluation Program (HSEEP) document, the Multi-Year Training and Exercise Plan guides APHIS� VS successful exercise program and provides a mechanism for long-term coordination of training and exercise activities to achieve APHIS preparedness goals.� The TEP Plan describes priorities, associated homeland security capabilities, VS critical activities and helps employ the building-block approach for training and exercise activities. The multi-year schedule illustrates training and exercise �Events� supporting the identified priorities. The document is continuously updated, as training and related exercises are completed, piloted, modified, and revised to reflect changes to the priorities and new capabilities that need to be assessed. The contractor will also be required to develop the new Training and Exercise Plan annually and update the overall TEP strategy to include the following: 1.3.2.a Subtasks: 1.�� �Develop draft TEP Plan for the TEPW in coordination with the TEP WG and NPIC staff 2.�� �Conduct an annual Survey of the emergency response community for animal health -- analyzing, summarizing and presenting the results to the TEP WG 3.�� �Coordinate and facilitate the TEPW calls and meeting� 4.�� �Finalize and submit final TEP and budget estimate for government review. 1.3.2.a Deliverables: a.�� �E-publish each annual update of the Training and Exercise Plan b.�� �E-publish the mid-year and annual accomplishment report� B. TASK 2-- Provide administrative support to the Annual TEP Work Group calls and meeting 1.3.2.b Subtasks: 1.�� �Coordinate and facilitate the TEPW annual meeting; may involve travel 2.�� �Develop TEPW agenda, information packets, and presentations 3.�� �Assist with venue coordination for TEPW meeting 1.3.2.b Deliverables: a.�� �E-Publish the annual survey, and present it to the TEP WG b.�� �E-Publish TEPW meeting packet, including agenda and presentations c.�� �E-Publish the monthly TEPWG call agenda C. TASK 3� Support TEP Event Planning Teams 1.3.2.c Subtasks: 1.�� �Coordinate and facilitate the TEP Event organization of teams and leads 2.�� �Support Event leads with initial project descriptions and facilitate document creation for the teams 3.�� �Track all event members and activities in a shared database 4.�� �Coordinate and support pilot implementation of events on a limited basis; may involve travel for up to 1 training pilot, 4 exercise pilots and 2 FADD Drill pilots. 1.3.2.c Deliverables: a.�� �E-Publish Event descriptions and final products b.�� �E-Publish Event activity reports as needed for information requests. D. TASK 4-- Produce four TEP Newsletters annually and support other marketing strategies as determined by the TEP working group 1.3.2.d Subtasks: 1.�� �Design and produce quarterly TEP Newsletter with assistance from the TEP WG 2.�� �Design and produce marketing materials on a limited basis. 1.3.2.d Deliverables: a.�� �E-Publish event marketing materials and final products on FAD Eye TEP SharePoint site E-Publish quarterly TEP Newsletter for circulation and on FAD Eye TEP SharePoint site. 4.0 Government Furnished List any government-furnished support, data, property or facilities. Describe government responsibility for reviewing and approving reports and final products generated under the contract. If the contractor will require access to government facilities, identify the facility location and specific area. �Identify any federal holidays or other times when access may be restricted. Insert Government Furnished Here 5.0�� �Deliverables / Schedule 1.�� � Key Deliverables Item No.�� �Deliverable�� �Objective�� �Due 1�� �Conduct State level exercises (workshops, tabletops, drills and functional) as determined by the EP Working Group (WG)�� �Exercise Design and Implementation Obj #1, Task 1�� �As Agreed 2�� �E-publish the final Facilitator or Controller Guides, Situation Manuals, Participant Feedback form, and EEG on the FAD Eye TEP SharePoint site�� � Exercise Design and Implementation Obj #1, Task 1, ref subtasks 1.3.1�� � 3�� �E-Publish the final exercise After Action Report/Improvement Plan�� �Exercise Design and Implementation Obj #1, Task 1, ref subtasks 1.3.1�� � 4�� �Document and provides minutes from meetings, involving external partners to the Training and Exercise Program�� �Exercise Design and Implementation Obj #1, Task 1, ref subtasks 1.3.1�� � 5�� �Update the TEP Three-year Training and Exercise Strategy and Plan�� �Training and Exercise Program Administration Obj #2, Task 1�� �As agreed, every 12 months 6�� �E-publish the 2025-2027 Training and Exercise Plan �� �Training and Exercise Program Administration ref subtasks 1.3.2a�� �Start of FY 7�� �E-publish the midyear accomplishment report�� �Training and Exercise Program Administration ref subtasks 1.3.2a�� �As agreed 8�� �Provide administrative support to the annual TEP Working Group call and meeting.�� �Training and Exercise Program Administration Obj #2, Task 2�� �As agreed, every 12 months 9�� �E-Publish the survey and present it to the TEP Working Group�� �Training and Exercise Program Administration Obj #2, Task 2., ref subtasks 1.3.2.b�� �End of Q1, start of Q2 10�� �E-Publish TEPW meeting packet, including agenda and presentations�� �Training and Exercise Program Administration Obj #2, Task 2, ref subtasks 1.3.2.b�� �Q2 11�� �E-Publish the monthly TEP WG call agenda�� �Training and Exercise Program Administration Obj #2, Task 2, ref subtasks 1.3.2.b�� � 12�� �Support TEP Event Planning Teams�� �Training and Exercise Program Administration Obj #2, Task 3�� � 13�� �E-Publish Event descriptions and final products�� �Training and Exercise Program Administration Obj #2, Task 3, ref subtasks 1.3.2.c�� � 14�� �E-Publish Event activity reports as needed for information requests�� �Training and Exercise Program Administration Obj #2, Task 3, ref subtasks 1.3.2.c�� � 15�� �Produce four TEP Newsletters annually and support other marketing strategies as determined by the EP working group�� �Training and Exercise Program Administration Obj #2, Task 4�� �Quarterly 16�� �E-Publish event marketing materials and final products on FAD Eye TEP SharePoint site�� �Training and Exercise Program Administration Obj #2, Task 4, ref subtasks 1.3.2.d�� � 17�� �E-Publish quarterly TEP Newsletter for circulation and on FAD Eye TEP SharePoint site�� �Training and Exercise Program Administration Obj #2, Task 4, ref subtasks 1.3.2.d�� �End of each quarter 6.0 Travel Anticipated travel costs would be $25,000. �Travel to training and exercise sites to conduct state level exercises, facilitate planning meetings, and attend the annual VS TEP Workshop. Approximately 20 trips for 3-4 contractor personnel� 7.0 Contractor�s Key Personnel Describe positions which are considered key to successful performance of the contract and the information required to support key personnel qualifications, e.g., experience which correlates to SOW requirements, education, and past performance on similar projects. Specify if resumes are required and provide resume format if appropriate. Insert Contractor�s Key Personnel Here Key Personnel�� �Qualifications�� �Resume Technical Expert and Master Exerciser�� �Experience and past performance working on the USDA APHIS VS TEP based on a specific skill set providing Master Exerciser and exercise management expertise to the Veterinary Services Training and Exercise Plan (TEP) ��� �Resume Required Program Manager, Analyst and Communications�� �Experience and past performance working on the USDA APHIS VS TEP based on a specific skill set of providing Master Exerciser and exercise management expertise to the Veterinary Services Training and Exercise Plan (TEP) ��� �Resume Required Technical Expert and Writer, Training and Exercise SME�� �Experience and past performance working on the USDA APHIS VS TEP based on a specific skill set of providing Master Exerciser and exercise management expertise to the Veterinary Services Training and Exercise Plan (TEP) ��� �Resume Required As assigned, Exercise Development and Implementation Experts and Analysts to work on TEP projects as described in the SOW�� �Experience and past performance working on the USDA APHIS VS TEP based on a specific skill set of providing Master Exerciser and exercise management expertise to the Veterinary Services Training and Exercise Plan (TEP) ��� �Resume Required 8.0 Security Requirements Specify security requirements that apply to the contract performance. Specify the level of clearances required and identify positions that are applicable. Insert Security Requirements Here No specific security requirements 9.0 Data Rights If data is to be produced, furnished, acquired, or used in meeting contract requirements, delineate the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data. TEP products, archive, and all data are stored by the contractor and available to NPIC staff and TEP program personnel upon request.� 10.0 Section 508 � Electronic and Information Technology Standards When information technology is to be acquired, include language describing Section 508 requirements. If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/d0148c4ca4f847be8ad9b577b2c9bce1/view)
- Place of Performance
- Address: Fort Collins, CO 80526, USA
- Zip Code: 80526
- Country: USA
- Zip Code: 80526
- Record
- SN06566382-F 20230120/230118230104 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |