SPECIAL NOTICE
R -- NOTICE OF INTENT TO SOLE SOURCE Cancer Registry National Oncology Program
- Notice Date
- 9/10/2023 7:17:21 PM
- Notice Type
- Special Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- SAC FREDERICK (36C10X) FREDERICK MD 21703 USA
- ZIP Code
- 21703
- Solicitation Number
- 36C10X23Q0309
- Response Due
- 9/14/2023 8:00:00 AM
- Archive Date
- 09/29/2023
- Point of Contact
- Wanda Y. Edwards, Contracting Officer, Phone: 240-215-1642
- E-Mail Address
-
Wanda.Edwards@va.gov
(Wanda.Edwards@va.gov)
- Awardee
- null
- Description
- Special Notice Special Notice Page 3 of 15 Special Notice *= Required Field Special Notice Page 1 of 15 This Notice of Intent to Sole Source is not a request for competitive quotations or proposals. The Department of Veterans Affairs (VA) Strategic Acquisition Center, Frederick (SAC-F) contracting office intends to award a firm fixed price sole source contract for the National Oncology and Precision Medicine Program, Specialty Care Services, within Clinical Services in the Veterans Health Administration (VHA). Titan Alpha LLC 13846 Rembrandt Way Chantilly, VA. 20151 The proposed contract action is to procure Contractor support services for the Cancer Registry Program. This acquisition is conducted in accordance with Public Law 109-461, codified at 38 USC ยง 8127, in order to increase contracting opportunities for small business concerns owned and controlled by veterans and small business concerns owned and controlled by veterans with service-connected disabilities. Contracting Officers of the VA are given specific statutory authority to award a contract to a small business concern owned and controlled by veterans using procedures other than competitive procedures (i.e. a sole source contract). The contracting officer may do so in accordance with VAAR 819.7007. Interested parties may identify their interest and capability to respond to this requirement. Supporting information must be furnished in sufficient detail to demonstrate the ability to comply with the requirements. No solicitation package is available and telephone requests will not be honored. Information must be sent to the Contracting Officer Wanda Y. Edwards at Wanda.Edwards@va.gov Responses received will be reviewed; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No cost to the government will arise as a result of contractor submissions of responses to this announcement or the government use of such information. Interested parties are responsible for adequately marking proprietary or competitively sensitive information contained in their response. No sub-contracting opportunity is anticipated. Interested parties may e-mail Wanda.Edwards@va.gov no later than Sept. 14, 2023, 11:00 EDT. See attached Performance Work Statement (PWS) Performance Work Statement 1. Introduction The National Oncology and Precision Medicine Program is in Specialty Care Services, within Clinical Services in the Veterans Health Administration and is responsible for oncology-related policy and programs in the Veterans Health Administration, the nation s largest integrated healthcare system. The mission is to improve the lives of Veterans with cancer through Precision Medicine by implementing a learning healthcare model to quickly transition new knowledge into clinical practice and to maximize learning from clinical practice. To accomplish that mission, VA manages multiple complementary and interdependent projects, initiatives, and programs including the National Precision Oncology Program (NPOP), Oncology Clinical Pathways, National TeleOncology, Pharmacogenomics, and the VA Cancer Registry System. VA also partners across program offices, state and tribal governments, federal agencies, and academic partners to provide oncology-related services, assistance with policy development, and to create partnerships. The VA works across medical center, integrated networks, and numerous VA program offices to guide policy, operations, new initiatives, and provide high quality patient care. Additionally, as the VA cares for a unique population, clinical pathways are being developed internally to accurately reflect the needs of the Veteran cancer patient in a process that is as free of bias, promote health equity, and are inclusive. The goals of enhancing and expanding the Precision Oncology and TeleOncology programs, as well as the implementation of the national Pharmacogenomics program in VA are not only to standardize oncology care, but to ensure quality care is delivered safely and in a cost-effective manner. 2. Scope In VA there are approximately 43,000 new cancer diagnoses each year and VA provides care for more than 400,000 veterans with cancer. Contractors with healthcare and oncology data experience are required to support these programs to ensure a clear understanding of the clinical data, to provide strategic guidance on new initiatives, provide administrative support and services for implementation in a large-scale integrated clinical and research healthcare environment. 3. Requirements - National Cancer Registry Initiative Cancer registration is the fundamental method by which information is systematically curated for the occurrence of cancer (case finding), the types of cancer that occur (ascertaining reportability, primary site, histology, behavior), extent of disease at the time of diagnosis (stage and prognostic features), the kinds of treatment received by cancer patients, disease surveillance (follow-up), and the outcomes of treatment (survival). Cancer registration must be completed by nationally board-certified cancer registrars (CTR) with > 1 year experience hospital or central cancer registry reporting experience. The Contractor shall conduct records maintenance, including submission of completed required data set that passes data quality edits, case abstract and conduct timely case ascertainment as needed, and accessioned to VHA approved relational database software. The contractor will conduct data curation and abstraction into VHA approved cancer registry database software. Abstracting shall encompass the full and complete data set (required and VA specific non-NAACCR supplemental fields) to present a complete patient summary in the VHA approved cancer registry database software. Text fields shall be utilized to document and substantiate all field values for patient information found in Physical Exam, Scans, Scopes, Labs, TNM and Stage Prognostic Factors, Diagnostic Procedures, Pathology, Treatment, and Surveillance. Must use National Cancer Registry Association Informational Abstract guidelines for content. American Joint Committee on Cancer (AJCC) Tumor-Node-Metastasis (TNM) staging shall be performed on all cases meeting the criteria as established by Surveillance, Epidemiology, and End Results (SEER) and the AJCC, current edition of Staging of Cancer manual, in conjunction with accepted principles. Meet reporting requirements of state central cancer registry, the American College of Surgeon's Commission on Cancer (CoC), NCI/SEER, and the VA Central Cancer Registry Maintain evidence of current CTR credentials through the National Cancer Registrar's Association (NCRA) Maintain patient and records confidentiality in accordance with the Privacy Act of 1974, complying with the terms of VA computer access security agreement, and other applicable government security regulations. Provide a weekly reporting status and data quality review results list of completed cases to the NOPO Oncology Data lead for the contract period. Provide last vital status, status of disease and substantiating text when reporting incidence and when full data set is completed. Only otherwise updated when patient found to be expired when reporting subsequent primary cancers. Perform 100% review of all new employee work for first 10 patients with different primary cancers until >90% data quality score has been met. A random 10% quality assurance on all newly completed cases for compliance is then conducted or as requested by the NOPO Oncology Data lead, noting any deficiencies or non-deficiencies for potential administrative review for corrective action. Provide a list to the NOPO Oncology Data Lead noting any deficiencies or non-deficiencies using VA approved trackers at that time. Tracker will contain at minimum: Facility Identification Number (FIN), Accession/Sequence, Primary Site, Class of Case, Histology/Behavior, Diagnosis Date, Date First Contact, Tumor Size, Extent of Disease (EOD), SEER Summary State (SSS), AJCC Stage, Treatment Modality Summary, Last follow-up (FU) Date, Disease Status, Personnel Name, and notes detailing errors and corrections made. VISN/Facility Cancer Committee contact may provide a quality review of this data for validation. Correction of all inconsistencies found through any VACO or hospital quality assurance review within 30 days of notification of inconsistencies, errors, warnings, or any other data quality problems at no additional cost to the Government. Comply with all guidelines governing the accepted standard of registry operations, to include the Commission on Cancer, AJCC, National Cancer Institute's Surveillance, Epidemiology and End Results Program (SEER), NAACCR, World Health Organization's International Classification of Diseases for Oncology, and all other current and historic manual editions as applicable to diagnosis year. Deliverables include: Ascertain cancer incidence for hospitals assigned for under-reporting or unreported years as needed. Complete full data set for minimum of 13,000 previously reported patients assigned during the contract year(s), and an additional approximate 2,000 cases remaining from a previous contract for 15,000 cases total. Weekly meetings or as needed for facilitation. Provide CoC Cancer Program survey support, to include annual data submission requirements, documentation for accreditation standards. Consistent personnel sufficient to meet incidence reporting and case completion requirements. Support the enterprise implementation of the modern cancer registry system including integration between existing and new systems. Estimated FTE: Data Quality Management 1.0 FTE Case Ascertainment 1.0 FTE Data Management Lead 1.0 FTE Cancer Registrars/Oncology Data Analysts 16.5 FTE Communications/Program Support 0.25 FTE Senior Program Manager 0.25 FTE CoC Accredited Cancer Program Senior Data Analyst 1.0 FTE Confidentiality: The VA will provide the Contractor with access to pertinent patient medical information, with the existing privacy rules and regulations, f or the purpose of providing cancer registry abstracting. The Contractor shall ensure the confidentiality of all patient information and shall be held liable in the event of the breach of confidentiality. Any person, who knowingly or willingly discloses confidential information, may be subject to fines of up to $20,000.00. Any contract resulting from this solicitation will be subject to the provisions of the Privacy Act of 1974. Federal Acquisition Regulations 52.224-1 Privacy Act Notification and 52.224-2 Privacy Act apply. The Contractor will be required to sign a Business Associate Agreement. The agreement is in accordance with Business Associate Protected Health Information (PHI) and Electronic Protected Health Information (EPHI) that is subject to protection under REGULATIONS issued by the Department of Health and Human Services, as mandated by the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Title 45 Code of Federal Regulations (CFR) Parts 160 and 164, Subparts A and E, the Standards f or Privacy of Individually Identifiable Health Information ( Privacy Rule ), and 45 CFR Parts 160 and 164, Subparts A and C. The contractor is not authorized to release any medical record information. The VA is the sole entity authorized to release this information upon written request from the patient. The contractor shall submit all deliverables in full compliance with the Revised Section 508 Standards guidance as published in the Federal Register notice available at: https://www.access-board.gov/ict/ict-final-rule.pdf. It will be the contractor s sole responsibility to fully understand these requirements, ensure they meet these standards and, at a minimum, leverage and adhere to WCAG 2.0 level AA criteria and VA's Section 508 office supplemental requirements, for reviewing, assessing, and addressing all issues failing WCAG 2.0 and not meeting supplemental requirements of VA's Section 508 office on all documents created as part of this contracted effort. The VA Section 508 office supplemental requirements also include addressing issues identified as violations by VA's HTML scanning appliance(s). The contractor shall resolve all accessibility deficiencies for each deliverable to the government s satisfaction and acceptance in alignment with all legal requirements.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/48640bcd085e4b03a793569bc03cc267/view)
- Record
- SN06825075-F 20230912/230910230041 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |