Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 02, 2025 SAM #8437
SOLICITATION NOTICE

C -- 544 24 114 Improve B10 Parking Overflow Lots

Notice Date

12/31/2024 8:28:19 AM
 

Notice Type

Presolicitation
 

NAICS

541330 — Engineering Services
 

Contracting Office

247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
 

ZIP Code

30904
 

Solicitation Number

36C24725R0035
 

Response Due

1/17/2025 12:00:00 PM
 

Archive Date

01/22/2025
 

Point of Contact

Terrence McMillan, Contracting Officer, Phone: (470)542-2683
 

E-Mail Address

terrence.mcmillan@va.gov
(terrence.mcmillan@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

CON 215: Intermediate Contracting for Mission Support - OFFICIAL USE ONLY - Source Selection Sensitive 36 © Management Concepts Incorporated 20 ________________________________________________________________________________ A-E EVALUATION INFORMATION DO NOT DISCLOSE FOR OFFICIAL USE ONLY Source Selection Sensitive (See FAR 3.104) © Management Concepts Incorporated 35 This Pre-solicitation Notice is NOT A REQUEST FOR PROPOSAL. ALL INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS ARE CONTAINED HEREIN. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED. Project: 544-24-114 Improve Building 10 Overflow Lot Project Location: Wm. Jennings Bryan Dorn Veterans Affairs Medical Center, Columbia, SC Estimated/Target Completion Period: 295 calendar days Estimated Magnitude of Services: Between $250,000.00 and $500,000.00 NAICS: 541330 Engineering Services Small Business Size Standard: $25.5 million Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Site Visits will not be arranged during this phase. The anticipated award date of the proposed A-E Contract is on or before September 01, 2025. SF 330 Date of Receipt/Due Date: Interested firms having the capabilities to perform this work must submit one (1) electronic SF330 and attachments if any, no later than (NLT) 3:00 PM (EST) January 17, 2025. SELECTION CRITERIA SF330s shall be organized in the following order: Cover Sheet (one-page limit) Design team background with locations of supporting offices (one-page limit) Design team organizational structure with key discipline roles (one-page limit) Factor 1 Specialized Experience (one page per project limit) Factor 2 - Professional Qualifications (one page per resume limit) Factor 3 - Construction Period Performance (four-page limit) Factor 4 - Design Quality Assurance/Quality Control (QA/QC) Plan (three-page limit) Factor 5 Past Performance Summary Sheet (one-page limit) Factor 6 - Capacity (one-page limit) Factor 7 Knowledge or Location (one-page limit) Factor 8 SDVOSB Inclusion Statement (one-page limit) Full CPARS/PPQs Documentation for Factor 1 Projects (20-page limit) Additional Information (10-page limit) SF330s received out of sequence will be viewed negatively. SF330 Specific Requirements: All SF330 pages shall be in PDF searchable for items 1 through 11 and item 13. Full CPARS and PPQs may be scanned. Start each factor response on a new page. Use no less than 11-point font. All text and images containing text is legible when printed on 8.5 x 11 paper. The evaluation board will not seek clarification regarding illegible text. Primary Selection Criteria (listed in descending order of importance): Factor 1 Specialized Experience (Sections F, G and H): Specialized experience and technical competence in the design and construction period services will be required to perform throughout the life of the contract. Projects experience pertains to the types, size, recency, cost, and complexity of work previously or currently being performed by the Offeror that is comparable to the work covered by this solicitation. Page Limit One page per project. Five-page total for Factor 1. Information provided on additional pages beyond the one page per project limit or beyond the five-page total limit will not be included with the review. Relevant Project Experience: Submit five (5) projects that meet all criteria shown below. Relevant Project Type Design-Bid-Build projects involving site investigation, schematic design, design development, construction documents, construction solicitation support, construction period services, commissioning, and as-built/close-out support. Masterplan and RFP development for design-build contracts will not be viewed as relevant. Relevant Project Size Paved parking areas of with a minimum of 50 spaces Relevant Project Recency Project construction must be complete or substantially complete within the past five years of the solicitation due date. Substantially complete is defined as 80% or greater of the construction project is complete at the time of the solicitation due date. Relevant Project Cost - Construction project cost must be greater than $1,000,000. Relevant Project Complexity The project narrative description must indicate experience with all the following criteria: Paved Surface Parking Including Handicap Spots Site Lighting Design Stormwater Management System Design Entry and Exit Ways to Connecting Roads. American Disabilities Act Compliance The relevant project criteria listed above is the minimal information required for acceptable project relevance. Additional value will be considered for projects which convey expertise with the following categories and will potentially increase the overall rating for this factor. Projects that do not convey additional value expertise will not be considered a weakness. Additional value expertise includes: Experience with the submitting firm serving as the prime contractor leading a multi-discipline team through investigative, design, solicitation, and construction period services. These services must be documented for each project narrative. VA Projects showing documented experience with Implementing VA design guides and standards from the technical information library. Experience with recent projects located in the Columbia, SC, South Carolina midlands area, or adjacent counties. Experience with recent projects that include coordination with Federal and State Historic Preservation Offices. Experience with recent projects that include coordination with local municipality and utility providers for permitting, coordination, and approvals. Experience with recent projects that include stormwater permit coordination with local municipalities for MS4 sites. Experience with recent projects that include implementing VA CAD and BIM standards. Submissions shall include no more and no less than five (5) type projects of recent and relevant Government and private experience projects similar in type, size, recency, and complexity, cost, and experience with the type of projects/competence above. Section G will used to evaluate the prior experience of the prime firm and any key subcontractors working together as a cohesive unit on the provided relevant projects. An acceptable rating will be given if all key disciplines are shown, and each discipline participated with at least one project listed on section G. Proposed design team members that do not have experience with any of the five submitted example projects as shown in section G will be viewed negatively. Factor 2 Professional Qualifications (Sections C through E) necessary for satisfactory performance of required service. The AE shall demonstrate they are able to sign and stamp each drawing by individuals licensed in any state in the United States for the key positions listed below. The design firm and A-E staff representing the project must be licensed to practice in any state of the United States of America. Provide Professional License numbers and/or proof of Licensure. The evaluation shall consider the specific experience (minimum of five years) and qualifications (i.e., education, training, registration, certifications, overall relevant experience, and longevity with the firm as full-time employees) of personnel proposed for assignment to the project, and their record of working together as a team when evaluating professional qualifications. The lead designer in each discipline must be registered to sign drawings in each discipline must but does not have to be registered in the state where the project is located. The licensed professional must hold current licensure for said discipline to practice in any state of the United States of America. Engineer-in -training (EIT) is not considered a professional licensure. Page Limit One page limit per position resume. Four pages total for Factor 2. Information provided on additional pages beyond the four-page limit will not be included with the review. Resume Requirements - A resume for each of these key positions MUST be provided identifying their specific role, via Section E in the SF330 and must be the sole person overseeing the quality and accuracy of work being performed for each respective position. Key positions and disciplines required for this project include, but are not limited to, the lists of professionals with required licensure and preferred licensure below. An unacceptable rating may be given if resumes are not provided for all roles listed. Positions requiring professional licensure. Not providing the professional licensure will be viewed negatively and will not be compliant with the solicitation. Civil Engineer Electrical Engineer Environmental Engineer Geotechnical Engineer Key positions with preferred qualifications. Design team professionals that have obtained the indicated preferred licensure may be viewed more favorably. Not providing the preferred qualifications will not be viewed negatively and will not reduce the overall rating for this factor. Higher value will be given for professionals with the preferred professional licensure. BIM Manager - Architect or Engineer degree with certification in BIM design software. Historic Coordinator/Historian/Preservation Specialist Five years experience with similar projects. Quality Control Manager - Either CQM, CQE, Lean Six Sigma Black Belt, or experience with minimum five projects were served as QC Manager. Project Manager - Project Management Professional (PMP) certification Physical Security Specialist ASIS PSP or CPP Construction Cost Estimator - ASPE Certified Professional Estimator (CPE) Certification Multi-function roles are allowable for the following positions and may be shown as multi-role positions on the resumes: Project Manager and Quality Control Manager Include the home office location for each key discipline identified on each respective resume in Section E block 15. The criteria listed above is the minimal information required for acceptable professional qualifications. Additional value will be considered for each key position and will potentially increase the overall rating for this factor and shall not exceed the prescribed page limit. Key personnel having greater than 10 years experience in the practicing field. Key personnel with greater than five years employment with the proposed design team firm. VA design and construction experience within the past five years. Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 3 Experience in construction period services (Section H): Experience in construction period services must be demonstrated via project experience. These may be the same projects identified above in Factor 1; however, the firm shall clearly identify the types of construction period services performed for each topic below. The firm shall provide a detailed description of projects worked that illustrate experience in these 11 areas. Projects must be within the last five (5) years of construction completion. Page Limit Page Limit Provide no more than four pages total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Provide an individual narrative conveying past experience and the design team s process for addressing each of the following categories: Solicitation support services, Professional field inspections during the construction period, Development and incorporating commissioning plans, Review of construction submittals, RFI and Submittal reviews and expected response times, Support of construction contract changes to include drafting statements of work and cost estimates, Attendance at weekly conference calls, providing minutes of meetings between the AE, VA, and contractors, Pre-final inspection site visits and site visit report, Generation of punch-list reports, Coordination with commissioning requirements, Production of as-built documentation. Addressing unforeseen and emergent conditions and correction time frames. The criteria listed above is the minimal information required for acceptable professional qualifications. Additional value will be considered for each key topic below and will potentially increase the overall rating for this factor and shall not exceed the prescribed page limit. Provide an example of an unforeseen condition and the response the design team provided. Provide an example of a pre-final inspection report with the additional information section. Any other information the design team wishes to include for this factor so long as the five-page limit is not exceeded. Factor 4 Implementation of a Design Quality Assurance/Quality Control (QA/QC) Plan (Section H) shall include narratives addressing the following topics in Section H. Simply re-stating this list in Section H will not be sufficient. The narrative of how well the firm addresses each of these will be evaluated. Page Limit Provide no more than three pages total for this factor. Information provided on additional pages beyond the three-page limit will not be included with the review. Preliminary QA/QC Plan - Provide a Preliminary Design QA/QC Plan and associated procedures to be utilized on this solicitation that demonstrates that the design submissions, drawings, plans, specifications, submittal logs and other relevant information will go through a rigorous review process and coordination effort within the A/E firm and with subcontracted firms. Denote industry standards, best practices, and performance improvements taken to increase efficiency and quality. Provide a process map that graphic depicts the QA/QC process described for item b . Provide an organizational chart that identifies the roles and responsibilities of each team member and key player involved with the QA/QC process described in item b . Provide an individual narrative describing the design team s approach to address each of the following topics. Constructability Biddable document accuracy reviews VA sustainability compliance Developing and documenting owner program requirements Cost control Design document accuracy including background verification. Subsurface investigation and verification. Design error, omission, and deficiency mitigation reviews Compliance with VA BIM and CAD standards Means and resources the AE team will provide to document, track, and correct review comments. Method of confirmation to be provided that the QC process was completed prior to each submittal. Provide a list of five recent and relevant projects depicting the successful implementation of the Design QA/QC Plan. They may be the same as the example projects used in Factor 1 but must also be shown with this factor. If the submitted projects are different than the factor 1, provide the project name, contract number, CPARS rating, and point of contact (name, email, phone number) for verification. The criteria listed above is the minimal information required for acceptable professional qualifications. Additional value will be considered for each additional item and may potentially increase the overall rating for this factor and shall not exceed the prescribed page limit. Do not include additional pages in the additional information section. The relevant projects depicting the successful implementation of the Design QA/QC Plan are the same as the Specialized Experience sample projects. Inclusion of independent third-party reviewers with construction contractor or superintendent backgrounds Providing forms and/or templates that show how review comments will be documented, tracked, and corrected. Independent site investigation to verify project design files and backgrounds are accurate. Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 5 Past performance (section H): Past performance will be evaluated on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules along with the firm s history of design error, omission, and/or deficiency claims. Past performance will be evaluated for all projects provided in Section F. The Contractor Performance Assessment Rating System (CPARS) database will be reviewed to evaluate the projects that have a VA CPARS entry. VA CPARS are not required to be submitted with the SF330 submission. However, if the VA CPARS is not included with the SF330 submission, then the contract number for the project must be submitted for each project provided in Section F so CPARS can be reviewed in the database. Please note we are unable to review any CPARS from other Federal Agencies, outside of the VA. For any project that does NOT have VA CPARS data available, a Past Performance Questionnaire (PPQ) is required to be submitted with the SF330. If the firm (Prime or Subcontractor) was not the Prime Contractor on any project submitted in the SF330 a PPQ must be provided listing their specific role as a subcontractor. The PPQ should be rated and signed by the evaluator. In the event that a firm does not receive a requested complete PPQ from an evaluator prior to the time for submission, the firm shall submit the partially completed PPQ with Section 1 and the Evaluator Information in Section 2 completed. Ensure a POC is listed with the project title/contract number. The VA will make reasonable attempts to contact the POC upon submission for PPQ completion. The Government may also consider additional performance related information regarding the firm, to include customer inquiries, Government databases, publicly available sources, and additional projects in CPARS. The Government reserves the right to contact any POC listed on a CPARS report or PPQ. If appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services may be evaluated. Failure to provide requested data, accessible points of contact, or valid phone numbers will result in a firm being considered less qualified. The information for this factor shall be provided in Section H of the SF 330. For PPQs, please utilize the attached PPQ document. Completed PPQs should be incorporated into the SF 330 directly. PPQs should not be submitted to the VHA PCAC directly. Any CPARS and PPQs will not be counted towards the page limitations for this submission. However, any narratives provided for past performance in Section H will be counted toward the page limit. The required PPQ form will be issued with the solicitation. Page Limit Provide no more than one page total for this factor for the summary page. Full CPARS/PPQ documentation shall be included on additional pages with the SF330 and will not count towards the total page count. Provide a summary page that provides the factor s required information. For each of the five projects, provide the following information. Project Information (each project for Specialized Experience) Past Performance Record Type (PPQ or CPARS) Contract Number Point of Contact (Name, Phone, Email, Job Title, POC Role) AE Firm Role with Project (Prime or Subcontractor) Category Ratings Provide complete CPARS (or PPQs if CPARS is not available) for all sample projects after the SF330 Factor 8 section. The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor. Locate this documentation after the complete CPARS/PPQ documents. Additional value documentation shall not exceed five pages. Letters of appreciation or accolades from previous projects Industry recognition or design awards Any other information the design team wishes to include for this factor so long as the five-page limit is not exceeded. Factor 6 Capacity (section H): The evaluation will consider the firm s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA, any Federal Agency, and Private Sector during the previous twelve (12) months and the full potential value of projects forecasted within the next twenty-four (24) months any current indefinite delivery contracts that the firm has. Include the full potential value of any current indefinite delivery contracts. Offeror shall clearly state their available capacity presenting workload percentages for the key disciplines and/or team members, including sub-consultants. Also, the offeror must provide the completion percentages and expected completion date for all the VA projects current and forecasted. awarded in the previous 12 months. Please ensure the capacity applies toward the team/personnel provided in the SF330. The information for this factor shall be provided in Section H of the SF330. Page Limit Provide no more than two pages total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Include a table that conveys each key discipline, quantity of current design project workload, quantity of current construction period service workload, estimated future design load, estimated future construction workload, quantity of current IDIQ contracts, total IDIQ contract capacity, total remaining IDIQ capacity, and percent the key discipline is available. For example: Key Discipline Total # of Current Design Project Workload # of Current Construction Project Workload Estimated # of Future Design Project Workload Estimated # of Future Construction Project Workload Quantity of current IDIQ contracts involved with Total IDIQ capacity all contracts (millions) Total IDIQ remaining capacity (millions) Percent Available Capacity Architect 6 7 6 7 4 $6M $2M 45% Mechanical Engineer 4 8 3 8 2 $3M $1 10% Add Disciplines as Required The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor. Do not include additional pages in the additional information section. Providing a narrative conveying the design team s approach on how new work will merge with the current workload. Provide a narrative describing the process regarding replacement of key disciplines should one decide to leave the design team. Convey how the design team can maintain schedule if a key discipline member is no longer available? Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 7 Knowledge of Locality (Section H). Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations. The information for this factor shall be provided in Section H of the SF 330. Note that the intent of this factor is to showcase a firm s understanding of the site and locality, and NOT where the firm is located, how far away the firm/branch office is from the site, and how they would travel to the site. Page Limit Page Limit Provide no more than one page total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Provide an individual narrative conveying knowledge of the locality for each of the following categories: Local conditions or project site features Climatic conditions Geologic features Working with and local construction methods Working with local laws and regulations The criteria listed above is the minimal information required for acceptable factor compliance. Additional value will be considered for each additional item below and may potentially increase the overall rating for this factor so long as the page limit is not exceeded. Do not include additional pages in the additional information section. Experience with seismic designs applicable to the Columbia, SC area. Any other information the design team wishes to include for this factor so long as the page limit is not exceeded. Factor 8 Use of Service- Disabled Veteran-Owned Small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. Offerors shall be evaluated based on their utilization plans for service- disabled Veteran- owned small businesses (SDVOSBs), Veteran-owned small businesses (VOSBs), or other types of small businesses. Offerors shall submit qualifications for proposed consultants per other criteria in this solicitation. Page Limit Page Limit Provide no more than one page total for this factor. Information provided on additional pages beyond the one-page limit will not be included with the review. Provide a listing of all consulting firms and business government certification(s). Indicate the anticipated percentage of work the consulting firm will perform. Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement. I [signatory authority]______________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not SBA certified SDVOSBs in compliance of VA Acquisition Regulation (VAAR) 852.219-75. The criteria listed above is the minimal information required for acceptable factor compliance. The higher percentage of certified SDVOSB firms included with the design team may provide additional value and potentially increase the overall rating for this factor so long as the page limit is not exceeded. Do not include additional pages in the additional information section.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/721f7921cbb042358975f2174fe3b1ea/view)
 

Place of Performance

Address: Wm. Jennings Bryan Dorn Veterans Affairs Medical Center 6439 Garners Ferry Road, Columbia 29209

Zip Code: 29209
 

Record

SN07303233-F 20250102/241231230103 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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