SPECIAL NOTICE
66 -- Two Handheld, Non-Contact Fluorescence Imaging Scanners - Notice of Intent to Sole Source
- Notice Date
- 8/19/2025 10:17:34 AM
- Notice Type
- Special Notice
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- USDA ARS AFM APD BELTSVILLE MD 20705 USA
- ZIP Code
- 20705
- Solicitation Number
- 1232SA25NOI0306
- Response Due
- 9/1/2025 9:59:00 PM
- Archive Date
- 09/16/2025
- Point of Contact
- Aaron Dimeo, Phone: 6084160027
- E-Mail Address
-
aaron.dimeo@usda.gov
(aaron.dimeo@usda.gov)
- Description
- This special notice is issued by the United States Department of Agriculture Agricultural Research Services (USDA-ARS) in accordance with FAR 5.2, Synopses of Proposed Contract Action. The intent of this special notice is for informational purposes only. Information received will be considered solely for the purpose of determining whether or not to conduct a competitive procurement. This is a Notice of Intent to Sole Source only. This is not a Solicitation Announcement, Request for Quotations (RFQ), Request for Proposals (RFP), or Invitation for Bid (IFB). It is also not an announcement for a forthcoming solicitation announcement, RFQ, RFP, or IFB nor does it restrict the Government as to its ultimate acquisition approach. No pre-solicitation synopsis followed by a solicitation, combined synopsis/solicitation, solicitation, or solicitation package is expected to be issued for this procurement at this time. This special notice does not constitute any commitment by the Government. The Government assumes no financial responsibility for any costs incurred in providing a response to this special notice. The Government will provide no reimbursement for any costs associated with the preparation or submission of any information that is received in response to this special notice. The USDA-ARS will not make an award on the basis of any responses received to this special notice. Responses will be used by the Government to help determine the appropriate acquisition strategy decision for this and any future requirements similar to this one. Respondents will not be notified of the results of this special notice. The USDA-ARS Environmental Microbial and Food Safety Laboratory (EMFSL) located at 10300 Baltimore Avenue, Building 303, Powder Mill Road, Beltsville, MD 20705 has a requirement for Two Handheld, Non-Contact Fluorescence Imaging Scanners with the technical capabilities/features on the requirements document provided in the �Attachments/Links�. Only a single source was found that can provide products that have the technical capabilities/features required to meet the need. Were a request for competitive quotations issued it is anticipated that only a single technically acceptable quote would be received. As such, the USDA-ARS Contracting Operations Branch (Acquisition and Property Division) intends to make a firm fixed price, sole source award to: SafetySpect Inc 4200 James Ray Drive, Grand Forks, ND 58202 The objective of the intended sole source award is to acquire: CSI-D+ Gen II Rev C System; Qty: 2 CSI Gen II Rev C System; Qty: 2 Shipping/Freight/Delivery The anticipated period of performance is delivery within 46 days of award. The associated NAICS is 334516 (�Analytical Laboratory Instrument Manufacturing�) with a small business size standard of under 1,000 employees. The applicable PSC is 6640 (�Laboratory Equipment and Supplies�). The proposed award will be made using Simplified Acquisition and Sole Source Justification (SSJ) procedures citing the authority of the Federal Acquisition Regulation (FAR) 13.106-1(b)(1) for purchases not exceeding the Simplified Acquisition Threshold (SAT). (i) Contracting Officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deems only one source reasonably available. It is anticipated that the award will be made by no later than Tuesday, September 30, 2025 Any interested and responsible sources that regard themselves as capable of providing products with all of the technical capabilities/features on the requirements document are invited to identify their interests and capability by submitting substantiating documentation in response to this special notice. Any submission in response to this special notice must show clear and convincing evidence as well as be in sufficient enough detail to show that they can provide products capable of meeting the Government�s need and that competition would be advantageous to the Government. To be considered eligible, any who respond to this special notice must be registered in the System for Award Management (SAM) with a current and active registration at the time of their response. A Unique Entity Identifier number (UEI#) is required in order to register in SAM. You can contact SAM by calling 1-866-606-8220. NO EXCEPTIONS. Respondents must include their UEI# on their response. Respondents should also include their SAM status as well as the business size and socio-economic status(es) for the applicable NAICS. Responses must be submitted in writing via email to the point of contact listed in the �Primary Point of Contact� field and be received by or before the close date/time/time zone stated in the �Response Date� field relative to this notice with all of the requested and required documentation. Oral communications are not acceptable in response to this special notice. Only electronic submissions made via email will be accepted. Verbal responses made by phone call (including voicemail) and submissions by USPS mail may not be accepted. Failure to submit all of the required information/documentation on time (defined as past the �Response Date� stated in this notice) or meet all of the submission requirements may result in a response being deemed nonresponsive and disqualified from being put into consideration as a potential source. The subject line of all emails related to this special notice shall include the notice ID number. The notice ID number corresponds to the �Notice ID� field. It is recommended that the subject include the special notice title as well. Failure to do so may result in any capabilities statement submitted being deemed nonresponsive and disqualified from being put into consideration as a potential source. Inquiries concerning this special notice are to be submitted in writing via email only to the point of contact listed in the �Primary Point of Contact� field. All inquiries regarding requirements or clarifications will be allowed up to 72-hours prior to the close date/time/time zone listed in the �Response Date� field. No phone inquiries or requests for return phone calls will be accepted. No questions will be accepted or answered after this deadline unless determined to be in the best interest of the Government. Any inquiry responses or clarifications not already documented in the special notice posting information will be added as an amendment for all to access. This information will be noted in the �Description� field of the public posting at least 48 hours prior to the �Response Date�. This special notice does not obligate the Government to make an award or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Respondents are also advised that the Government is under no obligation to acknowledge receipt of information or provide feedback to the respondents about any of the information received. No proprietary, sensitive, confidential, and/or classified information should be included with your response. The Government reserves the right to use any non-proprietary technical information if it is determined that competing the procurement is in the best interest of the Government. Any responses received by or before the deadline shall be considered by the Government. After completing a review and analysis of any responses that are received, the Government will determine whether to compete the procurement or proceed with making a sole source award to a single source. However, a determination by the Government whether or not to compete this proposed award based on responses to this special notice is solely at the discretion of the Government. If no responses are received by the date and time specified in the �Response Date� field, an award will be made without any further notice.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b990a42a757c442488983e87013df571/view)
- Place of Performance
- Address: Beltsville, MD 20705, USA
- Zip Code: 20705
- Country: USA
- Zip Code: 20705
- Record
- SN07556510-F 20250821/250819230045 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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