SOLICITATION NOTICE
R -- Surgical Asset Management (SAM) Consulting Services
- Notice Date
- 9/8/2025 6:40:31 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- NETWORK CONTRACT OFFICE 19 (36C259) Greenwood Village CO 80111 USA
- ZIP Code
- 80111
- Solicitation Number
- 36C25925Q0728
- Response Due
- 9/10/2025 9:00:00 AM
- Archive Date
- 11/09/2025
- Point of Contact
- Chris Hollingsworth, Contract Specialist, Phone: (303)712-5724
- E-Mail Address
-
Chris.Hollingsworth@va.gov
(Chris.Hollingsworth@va.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Awardee
- null
- Description
- The purpose of this amendment is to: Answer questions that were received. (see below) Update the quote due date and time to 12:00pm EST September 10, 2025 Q: Does the VA have a value analysis committee to evaluate and approve surgical supplies and instruments? A: VA has an Equipment Committee that evaluates all purchasing decisions Q: Does the VA use an instrument tracking software? A: Yes Censitrac Q: Will the VA allow a vendor to import data into our proprietary software to process advanced analytics? A: Censistrac allows for exporting multiple reports Q: How many preference cards exist at RMRVAMC? A: Approx 4000 containers with a count sheet, additional containers that need a count sheet. Q: How much flexibility is there in preference card management at the local hospital level? A: All count sheets can be locally� Censitrac superusers have ability to update the count sheets Q:What is the current governance process for preference card updates today? A: E-mail requests by OR team Q: How does the VA define impact? Please clarify if impact is monetary (is there a savings goal?), resources, technology, process, or all of the above. A: The goal is to have surgical instruments available, whit reduction of unnecessary reprocessing Q: Which services lines will participate in workshops? How many locations? Is there an estimated number of total people that would participate in the workshops? A: SPS, OR, Clinics exact number of people TBD Q: Please clarify how the awarded vendor will work with Aesculap? Please confirm the intent that the awarded vendor integrates recommended assets into workshop trainings.� Q: Please confirm the COR will facilitate read-only access to the instrument tracking system (e.g., Censis/SPM) and EMR-derived case data needed for baseline/utilization analysis within 10 business days of kickoff. A: The vendor should have access to Censitrac Q: Please confirm no PHI is required and that the Government will provide de-identified/aggregated datasets for analysis. A: No PHI is stored in Censitrac so no issue with this. Q: Please confirm that the contractor s post-workshop report quantifying OR/SPD time and dollar savings, along with signed change sheets and updated set indices, will serve as the basis for acceptance. A: We will review the report and implemented changes as agreed by the OR team. Q: Please indicate expected on-site workshop days per service line to plan travel within the firm-fixed price. A: It depends on the amount of changes that is require, and for which teams (OR vs SPS) the changes are needed. Q: Please confirm a bilateral modification will be used if the number of sets/procedures materially exceeds the baseline identified during mobilization (e.g., >15% variance). A: Any modification to the awarded contract will be done as a bilateral modification.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/ca67abe8b83b4971bba50908e95f4567/view)
- Place of Performance
- Address: Department of Veterans Affairs Rocky Mountain Regional VAMC 1700 N Wheeling St, Aurora 80045
- Zip Code: 80045
- Zip Code: 80045
- Record
- SN07581643-F 20250910/250908230042 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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