MODIFICATION
Z -- 623-23-121 Reroof portions of various Bldgs (53.24.1E) Construction (VA-26-00004686)
- Notice Date
- 9/16/2025 2:47:02 PM
- Notice Type
- Solicitation
- NAICS
- 238160
— Roofing Contractors
- Contracting Office
- NETWORK CONTRACT OFFICE 19 (36C259) Greenwood Village CO 80111 USA
- ZIP Code
- 80111
- Solicitation Number
- 36C25925R0097
- Response Due
- 10/2/2025 8:00:00 AM
- Archive Date
- 01/09/2026
- Point of Contact
- Angela J Waalkes (CO), Contracting Specialist
- E-Mail Address
-
Angela.Waalkes@va.gov
(Angela.Waalkes@va.gov)
- Awardee
- null
- Description
- Jack C. Montgomery VA Medical Center (VAMC) Muskogee, OK Statement of Work (SOW) Re-Roof Portions of Various BLDGs (24, 1E) Project Number: 623-23-121 Project Title: Re-Roof Portions of Various BLDGs (24, 1E) Pt 4 Introduction/Background Currently there are several degradations in the building s roofs located at the Jack C. Montgomery VAMC. This degradation has led to unwanted water leaking into the facility. These areas pose a health and safety threat for all occupants within the facility and is justification for remediation of the areas in question. The Contractor will provide restoration to the roofs in question in the affected areas following all applicable regulations and procedures. The Contractor will replace specific roofing areas affected as required while following hospital safety and Infection Control standards. Objective The Contractor shall provide all required labor, material, equipment, and site investigations to perform construction on buildings 24, a portion of Building 1-E Wing that connects to Building 24 and Building 1-C Wing, and Building 24 stairwell as called out in the design drawings and specifications. The Contractor shall be properly licensed and bonded to perform general contracting work in the State of Oklahoma or have equivalent licensing and be approved for such work by the Veteran s Administration. The Contractor shall provide acceptable electronic services for submittal and document exchange for both design and construction, i.e. Submittal Exchange . Work includes construction period services, site visits, and acceptance inspections by a qualified inspector. It is to be documented in the construction documents that the prime construction contractor shall provide engineering and technical support, all manuals, wiring diagrams, and tools necessary for adjusting, maintaining, repairing, and testing of equipment for use by VA engineering staff or VA s designated Maintenance Provider. The space conditions and the execution of this project shall proceed with minor interference to the operation of the medical center and shall comply with all requirements for infection control, utility interruptions, fire protection, and all other safety requirements of the contract. Project Management Construction includes the following items: This project will require the removal and replacement of existing roof systems which shall include: Re-roof with new TPO roof system. Replace all perimeter and penetration flashings. Remove all unnecessary penetrations. Replace all roof drain hardware, rings, gutters, and downspouts. The lightening protection system on building 24, and 1E shall have the aggregate, roofing membrane, and insulation removed down to the roofing deck. New insulation of R-33, high-density coverboard, and TPO membrane will be installed in all locations. The concrete roof decks will receive a vapor barrier bellow the insulation, and the metal decks will have a substrate board to cover the fluted deck. Building 24 and 1E shall have multiple openings in the concrete roof patched. Multiple vent fans and exhaust fans shall be replaced. Approximate areas. These must be verified by the Contractor. BLDG 24 - 3340 ft2 BLDG 24 Corridor - 1350 ft2 Building 52 Outdoor Pavilion has been removed from this project Building 53 Above ER has been removed from this project Building 54 has been removed from this project Contractor shall store all materials offsite and only bring in up to 3 days worth of material on site. A crane shall NOT be allowed on bldgs. 24, and 1E, due to there being 24-hour operations inside and not being able to shut down. Based on the above list of work items, the contractor must complete, maintain, and submit the following documentation and managerial requirements: Construction schedule including sequencing and durations Schedule will be provided to the Contracting Office (CO) and Contracting Officer s Representative (COR) fifteen (15) calendar days after the pre-construction meeting. The Government shall not exercise any supervision or control over the contractor s employees performing services under this contract. Such employees shall be accountable not to the Government, but solely to the contractor, who, in turn, is responsible to the Government. At all times during the performance of the contract, and until the work under this contract is completed and accepted, the contractor shall directly oversee the work or assign a competent representative who is satisfactory to the Contracting Officer and has authority to act for the contractor. This may include a working supervisor. Contractor s Employees. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, the contractor to remove from the job site any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. Code and Regulation Compliance The Contractor shall comply with public laws and statutes including all changes and amendments to federal, state, and local environmental statutes and regulations in effect the date of issuance of this contract, including applicable portions of the documents cited in the basic contract and below: ADA requirements Federal Occupational Safety and Health Act (OSHA) requirements NFPA 99-2015 Healthcare Facilities Codes NFPA 101 Life Safety Code ANSI/ASSE Z359 Architectural Barriers Act (2005) International Code Council (ICC): IBC International Building, 2015 Building Officials and Code Administrators International (BOCA), 1999 International Conference of Building Officials (ICBO): UBC 1997: Uniform Building Code 29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1926 Safety and Health Regulations for Construction Underwriters Laboratories Submittals: Contractor shall submit the following prior to beginning the scope of work: Project schedule with sequencing, durations, phasing and cost loading within Site Specific Safety Plan (SSSP) SSSP to be submitted to CO, COR, and to the VA Safety staff, for review, 10 working days after issuance of NTP. SSSP to be reviewed and commented on by VA Safety staff and COR prior to start of construction activities Construction demolition/removal plan Inspection reports, manufacturer approval certificates, and warranties Penetration and/or hot work permits as necessary SOV Schedule of Values Site superintendent OSHA-30, and tradesmen/laborer OSHA-10 certificates. OSHA-e0 certified technician shall be onsite anytime work is being performed. Material submittals submitted to COR for approval Safety Safety must be the Contractor s highest priority. The Contractor must be in accordance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place. Personal Protective Equipment (PPE) including, but not limited to, safety signage, cones, and barricades, to protect the safety of VA patients, employees, visitors, volunteers, tenants and others. The Contractor must not be permitted to work without proper PPE and can be directed to leave job site. The Contractor must furnish required safety items and wear required PPE. Work must be conducted in a manner and at times which would present the least amount of disruption to the VA healthcare facility. The Contractor must not leave or unattended, out-of-service any utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the jobsite or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government for any costs incurred by the VA to furnish around-the-clock watch and/or repair the system(s). Unloading and Parking: No materials or equipment are permitted through the front entry. Use loading dock entrance only for loading and unloading, do not leave vehicle(s) unattended. Contractor parking on VA property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR. Contractor parking shall be in lot 4 or at the Hatbox and ride the shuttle up. Hatbox parking can be located at: 504 S Hatbox Rd, Muskogee, OK 74401. No parking space shall be reserved for the contractor. Normal Operating Hours Property access and Normal work hours are 8:00 AM to 4:00 PM Central Time (CT), Monday through Friday excluding Federal Holidays. Contractor must obtain written permission from the Contracting Officer at least 4 working days prior to work on Saturdays, Sundays, or Federal holidays. Any change in the work schedule must be approved in writing by the Contracting Officer and Contracting Officer Representative (COR). The following Federal legal holidays are observed by this facility: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in November Veteran s Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Contractor Access and Activities The Contractor must comply with the VA security management program. The Contractor must not enter the work site without a VA issued identity Badge. The Contractor can be subject to inspection of personal effects when entering or leaving the project site and VA property. Badging: The Contractor superintendent must escort Contractor employees to Engineering (Building 18) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID Return Date(s). An updated Badge log must be given to the COR weekly or as directed by COR. The Contractor s superintendent must return all badges on the day of departure of employees from contract to The Contractor s superintendent must return all remaining badges at contract closeout to COR. Lost Badges must be reported immediately to COR and documented on badge log. The contractor is responsible for a $100.00 fee for each lost or unreturned badge to VA. The C&A requirements do not apply; A Security Accreditation Package is not required. COR must be informed of the following situations: To schedule any work. After arriving at the site, but before any work starts. To provide an approximate timeframe for the work. As soon as it is known that the work will take longer than expected. At completion of work prior to leaving the facility. To report any incomplete aspects of the work or issues that could not be corrected during the visit. To furnish a written plan for corrective action for any work that cannot be completed within 24 hours. The plan must be furnished too and approved by the COR. Vehicles and Construction equipment: Contractors keys to unattended vehicles and equipment must be removed and vehicles locked. Elevators: Contractor must use COR designated elevators and must protect elevator cabs and controls during periods of use. Contractors must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VA activities. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractors must not carry on conversations in hallways or near any patient areas. AM/FM radios and other media producing devices must not be used in the buildings. Noise: Contractor must coordinate and schedule noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity. Disposal: The Contractor must submit a written request(s) for disposal of any government owned materials, equipment, or property in advance to the COR for COR written approval. The Contractor must remove and properly dispose construction debris, materials, equipment, and substances from VA property daily into the Contractor supplied containers. The Contractor supplied dumpsters shall be covered at all times. Construction debris created from the contract shall not be disposed of at the job site, in VA dumpsters, or on VA property. Disposal of construction debris, materials, equipment, and substances from the contract must be in accordance with the applicable Federal, State, Local and Environmental laws, rules or regulations. The Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the contract work prior to final payment. Contractor must return the work site to the condition in which it was found at the Contractor s expense. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VA property. The contractor must be escorted by VA personnel to take jobsite related photos and be coordinated by COR. Miscellaneous Requirements Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the existing condition, at no additional expense to the Government. The Contractor must furnish adequate protection to VA property and personnel prior to work activities. Contractor moved items must be put back by the Contractor to original locations and conditions as work is completed, at no additional expense to the Government. No unauthorized work to be initiated without the prior written approval of the CO. The work required for the project must be in accordance with the best practices and in accordance with the intent of the SOW, drawings, and specifications. Utilities and work areas may not be immediately available, and the Contractor must be flexible in the inspections schedule at no additional cost to VA. All OEM recommended safety aspects of the equipment being serviced must be adhered to. Building 1E is surrounded by other buildings that are 24-hour operations and cannot be shut down for a crane usage. Progress Meetings Progress meetings shall be held (frequency determined by the COR), between the contractor and the Government to discuss work progress, problems and potential modifications. Warranty and Maintenance The Contractor shall provide one year of maintenance and inspection service following beneficial use as specified and required within the specifications of this project. The Contractor must furnish a minimum 1-year parts and labor warranty on materials, equipment, parts and components, furnished and any manufacturer s warranty greater than one (1) year. Warranty: The Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. In addition to any other warranties in this contract, the Contractor warrants, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1-year from the date the Government takes possession. The Contractor shall remedy at the Contractor s expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor s expense any damage to Government-owned or controlled real or personal property, when that damage is the result of- The Contractor s failure to conform to contract requirements; or Any defect of equipment, material, workmanship, or design furnished. The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor s warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement. The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor s expense. With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall- Obtain all warranties that would be given in normal commercial practice; Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and Enforce all warranties for the benefit of the Government, if directed by the� Contracting Officer. In the event the Contractor s warranty under paragraph 2 in this section has expired, the Government may bring a suit at its expense to enforce a subcontractor s, manufacturer s, or supplier s warranty. Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor� shall� not be liable for the repair of any defects of material or design furnished by the Government nor for the repair of any damage that results from any defect in Government-furnished material or design. This warranty shall not limit the Government s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud. Period of Performance A specific period of performance shall be of 180 days under this contract commencing upon notice to proceed from the C.O.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/229bb0edc1784f118a5156aecb2dfa37/view)
- Record
- SN07592119-F 20250918/250916230039 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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