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COMMERCE BUSINESS DAILY ISSUE OF JUNE 19,1997 PSA#1870USA GARRISON FORT BELVOIR, DIRCTRT OF CONTRACTING, 9410 JACKSON LOOP
STE 101, FT BELVOIR VA 22060-5134 73 -- CATERED FOOD SERVICE SOL DADW35-97-B-0015 DUE 071597 POC
Contract Specialist Eleanor D. Hall (703) 806-4470 or Contracting
Officer Gloria Daws (703) 806-4607 (Site Code DADW35) This is a
combined synopsis/solicitation for commercial items prepared in
accordance with format in FAR Subpart 12.6, as supplemented with
additional information included in this notice. This procurement is
100% set aside for small businesses. This announcement constitutes the
only solicitation; bids are being requested and a separate written
solicitation will not be issued. Solicitation Number DADW35-97-B-0015
applies and is used as an Invitation to Bid. This solicitation document
and incorporated provisions and clauses are those in effect through
Federal Acquisition Circular 90-45. The Standard Industrial Code is
5812 and the business size standard is $15M. The Army Management Staff
College (AMSC) at Fort Belvoir VA has a need for the preparation,
packaging, delivering and serving of lunches at Humphreys Hall (Bldg.
247), Fort Belvoir, VA and the serving of beverages at Leadership
Reaction Course (LRC), Officer Candidate School, Marine Corps Base,
Quantico, VA for AMSC students. The maximum number ofstudents to be
served each class is 165 and the minimum number is 124. This
requirement is for a fixed price, requirements contract with 3 option
periods if exercised. The Base and Option Periods consist of 3
twelve-week classes with a required quantity of 26,070 lunches; 330
cold beverages and 165 hot beverages. Pricing is required for the
following, BASE YEAR: Item 0001, lunches 26,070 each; Item 0002, hot
beverages 165 each; Item 0003, cold beverages 330 each; OPTION YEAR 1:
Item 0004, lunches 26,070 each; Item 0005, hot beverages 165 each;
Item 0006, cold beverages 330 each, OPTION YEAR 2: Item 0007, lunches
26,070 each; Item 0008, hot beverages 165 each; Item 0009, cold
beverages 330 each; OPTION YEAR 3: Item 0010, lunches 26,070 each; Item
0011, hot beverages 165 each, Item 0012, cold beverages 330 each and
OPTION YEAR 4: Item 0013, lunches 26,070 each; Item 0014, hot beverages
165 each, Item 0015, cold beverages 330 each. Lunches at Belvoir will
be served from 11:30 a.m. to 12:00 p.m., Monday through Friday
excluding Federal Holidays. Lunches shall be completely set up and
ready to serve by 11:15 a.m. The Government reserves right to change
lunch serving time by no more than 1 hour with a 24 hour advance notice
to the contractor by either the Contracting Officer or his authorized
representative. On Tuesdays of each week, the Government reserves right
to amend number of students to be served for following week. The
Contractor shall serve freshly made meals and salads prepared on the
day served and shall not serve previously frozen meals. Lunches shall
consist of low fat/no fat, low calorie, low cholesterol recipes and
condiments. All sandwiches and large salad containers will be clearly
labeled as to contents. A lunch shall include a sandwich or large salad
small salad, chips, dessert, fresh fruit, and a cold drink. A variety
of choices shall be made available. Sandwiches are to be with low fat
meats and cheeses on fresh bread. Bread choices shall include white,
whole wheat, rye and kaiser rolls. Meat choices shall include but not
limited to turkey, ham, roast beef, corned beef, chicken salad, tuna
salad and egg salad. Lettuce and tomato shall be included on the side
in each container. The contractor shall provide a minimum of 4 types of
sandwich fillings and at least 3 types of bread for each lunch. The
Contractor shall provide a choice of at least 4 salads, such as Chef,
Greek, Caesar, pasta, tuna, broccoli, fruit with cottage cheese or
yogurt, or vegetables with dip. Choices of small salads served with
each lunch shall include potato, pasta, cole slaw, or fruit and shall
be approximately 1/2 cup. Also at each lunch there shall be a choice
from 3 of the following: pretzels, potato, corn and/or nacho chips. The
contractor shall also provide individually wrapped desserts with each
lunch, such as a cookie, brownie, cupcake or pie. The Contractor shall
also provide a choice of at least 3 fresh fruits with each lunch such
as an apple, orange, banana, plum, or pear. An individually canned or
bottled cold drink shall be served at each lunch and choices shall
include soft drinks (regular, diet, decaf), iced tea, pint size cartons
of skim and low fat milk, fruit juices and bottled water. The
contractor shall provide a hot entree in addition to sandwiches and
large luncheon salads. The hot entree would substitute for a sandwich
or a large salad for those who choose it. Hot entrees shall make up at
least 1/3 of the meals served. Hot entrees shall be served a minimum
of twice a week. Examples of hot entrees shall include, spaghetti,
chili, chicken and rice, stew, taco salad, soup and 1/2 a sandwich. The
contractor shall submit for approval to AMSC by Friday of each week a
written menu for the following week of all sandwich, salad, and hot
food items to be served daily. Before the start of each class AMSC will
provide the contractor a "Catered Lunch Account -- ability Roster"
which will list the name of each student and beside each name, blocks
for Monday through Friday. The contractor shall monitor the lunch line
and ensure that the student's AMSC badge matches the name on the
roster and the contractor shall then place a check on the appropriate
place on the roster as the lunch or beverage is issued. The contractor
shall submit these annotated rosters bi-weekly to AMSC along with a
corresponding invoice for meals served. Students may carry out a lunch
for another student by showing the contractor that student's name
badge or orders. Contractor may sell additional items/meals after 12:00
p.m. or after all AMSC students have received their lunches (whichever
is earlier). These meals shall not exceed the contracted meal cost.
The contractor will be notified at the beginning of each class of
students with special dietary restrictions. These meals will be
furnished at the same cost as regular contracted meals. The Government
shall provide a service area and tables in Humphreys Hall for the
contractor to serve lunch. The contractor shall furnish freshly
laundered tablecloths, readily available low calorie, low fat, low
sodium condiments which are clearly labeled. Disposable trays or bags
shall be provided daily for students to carry meals on/in containers
for hot food, and shall include utensils. The contractor shall provide
all condiments, dressings, napkins, eating and serving utensils. The
contractor will be given 24 hour notice during class cycle when changes
occur in restricted diet lunches. Contractor food servers must have a
thorough understanding of English and must be able to converse clearly
with the students. The Contracting Officer may cancel daily lunches by
issuing contract modification 5 days prior to cancellation. The
contractor shall clean up the Government furnished area daily which
shall include, taking trash to the dumpster and removing spills on the
walls and carpets, resulting from serving and discarding lunches.
Contractor shall not store any perishable food items in the government
furnished service area. Contractor shall ensure that his/her employees
wear clean work garments to handle and serve food; that plastic gloves
are worn when serving/handling food and that meals are served in a
courteous and professional manner. During the one-day exercises at
Quantico, VA the contractor shall be on site at Quantico from 9:00 a.m.
till 1:00 p,m, while the students are doing their outdoor exercise.
During the LRC held in January, the Contractor shall serve homemade
soup, crackers, juice, hot beverages such as coffee and cider and
provide hot water to make tea and cocoa. During this time the
Contractor shall include one serving of soup and at least 3 servings of
assorted beverages for each student. During the other 2 LRCS, the
contractor shall serve at a minimum an assortment of three cold
beverages and coffee for each student. The contractor shall provide
with the bid all copies of county, state, local and environmental
certificates that are required to operate his/her facility. The
contractor shall provide the government a point of contact and phone
number within 5 days of contract award. At each lunch there shall be a
designated contractor supervisor. The provision at FAR 52.212-1
Instructions to Offerors Commercial Items applies. Offerors are
required to complete and include a copy of the following provisions
with their bids: FAR 52.212-3, Offeror Representation and
Certifications Commercial Items; DFARS Clause 252.212-7000, Offeror
Representations and Certifications Commercial Items and Addendum
Clause; Clause 52.212-4, Contract Terms and Conditions Commercial
Items. The clause at 52.212-5, Contract Terms and Conditions Required
to Implement Statutes or Executive Orders Commercial Items applies with
the following applicable clauses for paragraph (b); FAR 52.216-18,
Ordering (OCT 1995), paragraph (a), "Such orders may be issued from
date of award through 30 Sep 97." FAR 52.216-19, Delivery Order
Limitations, paragraph (a) Minimum order "When the Government requires
supplies or services covered by this contract in an amount of less
than 80, the Government is not obligated..." and paragraph (b) "Maximum
order. The Government isnot obligated to honor (1) Any order for a
single item in excess of 165; (2) Any order for a combination of items
in excess of 13,035 per class; or (3) A series of orders from the same
ordering office within 10 days that together call for quantities
exceeding the limitation in subparagraph (1) or (2) of this section."
Paragraph (d), subparagraph (b), "unless that order (or) orders are
returned to the ordering office within 10 days after issuance". FAR
52.216-21, Requirements (OCT 95), paragraph (f), "Contractor shall not
be required to make any deliveries under this contract after 31 Aug
1998 or 30 Sep 01, if all options are exercised. DFARS 252.212-7001,
Contract Terms and Conditions Required to Implement Statutes or
Executive Orders Applicable to Defense Acquisitions of Commercial
Items, applies with the following clauses applicable to paragraph (b);
FAR 52.217-8, Option to Extend Services; FAR 52.217-9, Option to
Extend the Term of the Contract-Services; FAR 52.222-42, Statement of
Equivalent Rates for Federal Hires, and FAR 52.228-5, Insurance Work on
a Government Installation, apply. The Government intends to make a
single award to the responsible bidder whose offer is the most
advantageous to the Government considering price and price related
factors. Provision 52.212-2, Evaluation Commercial Items applies with
paragraph (a) completed as follows: Award will be made to the bidder
that meets the solicitation's minimum criteria for acceptability at the
lowest price. Sealed offers must be received no later than 3:00 p,m,
EST, 15 Jul 97. Bids sent via the US Postal Service and hand carried
bids shall be sent to USA Garrison Fort Belvoir, Directorate of
Contracting, 9410 Jackson Loop, Suite 101, Ft Belvoir, VA 22060-5134.
In accordance with AR 40-657, Veterinary/Medical Food Inspection and
Laboratory Service dtd 19 Jul 88 directs that upon contract award the
Contractor's facility used for preparation of this food shall be
inspected and certified to be entered into the Directory of Sanitarily
Approved Food Establishments for the Armed Forces Procurement. Any
costs associated with obtaining this certification shall be borne by
the Contractor. Inspections shall be performed either quarterly or
annually throughout the contract to ensure continued approval as a
source of subsistence for the Armed Forces Procurement in accordance
with TB MED 530, Occupational & Environmental Health Food Services
Sanitation. If the Contractor fails 2 consecutive inspections, he shall
be (0168) Loren Data Corp. http://www.ld.com (SYN# 0280 19970619\73-0001.SOL)
73 - Food Preparation and Servicing Equipment Index Page
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