Directorate of Contracting, Contract Support Div Atzr QD, PO Box 33189, Bldg 1950, Fort Sill Ok 73502-0189

J -- HEAT & A/C MAINTENANCE, FAMILY HOUSING, FORT SILL,, OK SOL DABT39-97-R-0009 DUE 082097 POC Laurie Wheeler, Contract Specialist, (405) 442-3225 or 442-4315 This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation DABT39-97-R-0009 is issued as a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 90-46. This acquisition is set-aside for small businesses. The SIC Code is 7623. Size standard is $3.5 million. The Contractor shall provide all plant, equipment, transportation, tools, materials, personnel and quality control required to provide heating and air conditioning systems maintenance on family housing units at Fort Sill, OK. The service shall be IAW all federal and state laws and regulations and standard industry practices. The Contractor shall operate a call reception desk with a local phone numberto receive calls from housing residents. The phone shall be answered 24 hours per day, 7 days per week. The Contractor shall receive and categorize service calls as emergency, urgent, or routine IAW the following definitions. Contractor shall submit a written report to the Contracting Officer on the last working day of each week listing all service calls received that week and a list of all parts replaced. EMERGENCY SERVICE CALLS -- All work, not otherwise scheduled, to correct failures or conditions which immediately threaten loss of life or injury or loss or damage to Government property. Examples include: overflowing A/C drain; broken chilled water piping; electrical defects which may cause fire or shock; gas leaks; and loss of heat or air conditioning in apartments where residents have a documented medical requriement for maintaining stable temperature levels. Inoperative heating shall become an emergency when the interior temperature drops below 60 degrees F. Inoperative A/C shall become an emergencywhen interior temperature rises above 90 degrees F. URGENT SERVICE CALLS -- All work, not otherwise scheduled, of an urgent nature such as repairing heating and A/C equipment; water and A/C drain piping. Conditions justifying urgent calls do not immediately endanger occupants or property, but they would soon significantly inconvenience or adversely affect the health or well-being of occupants or facility. ROUTINE SERVICE CALLS -- All work, not otherwise scheduled, that does not qualify as an emergency or urgent call under the above definitions. Examples of routine call work include, but are not limited to, changing filters; cleaning coils; preventive maintenance; and/or seasonal inspections/maintenance. WARRANTIES: The incoming Contractor will assume warranties in place. A complete list of warranty information will be provided to the Contractor upon contract award. Warranty cards shall be provided to the Contracting Officer monthly. A complete and updated list of all warranties shall be provided to theContracting officer annually or as requested by the Contracting Officer. REPLACEMENT PARTS AND EQUIPMENT: A/C condensing units shall have, as a minimum, a 12 SEER rating. Boilers and furnaces shall have, as a minimum, an 80 AFUE rating. Replacement parts shall be new unless otherwise instructed by the Contracting Officer. Parts shall be installed in accordance with manufacturer instructions. The Contractor will be reimbursed for parts in accordance with their pre-priced parts list. WORKLOAD: Number of service calls for the previous 12 months is provided for information only: Jul 96 -- 586; Aug 96 -- 314; Sep 96 -- 243; Oct 96 -- 192; Nov 96 -- 161; Dec 96 -- 167; Jan 97 -- 216; Feb 97 -- 85; Mar 97 -- 158; Apr 97 -- 243; May 97 -- 292; Jun 97 -- 509. NON-PERSONAL SERVICES: Maintenance of Heat and A/C Systems, Family Housing, Fort Sill, OK. BASE CONTRACT PERIOD: 1 Oct 97 thru 30 Sep 98: Contract Line Item (CLIN) 0001 -- General Officer Quarters, Historical, Single Dwelling Units, with components described below to include associated equipment and piping. CLIN 0001AA -- Bldg. 422, 3 condensing units, 1 boiler, 23 fan coil units. Unit price $__ __/mo.; Total price __ __/yr. CLIN 0001AB -- Bldg. 564, 2 condensing units, 1 boiler, air handling unit, 8 fan coil units. Unit Price $__ __/mo.; Total Price $__ __/yr. CLIN 0001AC -- Bldg. 1310, 3 condensing units, 1 boiler, 2 air handling units, and associated equipment and piping. Unit Price $__ __/mo; Total Price $__ __/yr. CLIN 0002 -- Remaining family quarters on the national historic register, which include Bldgs. 348, 361, 420, 421, 423, 424 and 426 thru 431. 18 dwelling units, 4 gas furnaces, 41 condensing units, 18 boilers, 236 fan coil units. Unit Price $__ __/mo; Total Price $__ __/yr. CLIN 0003 -- Family Housing Units not specifically included in CLINs 0001 thru 0002: 1,382 dwelling units, 1533 condensing units, 1,417 gas furnaces, 96 boilers. Unit price $__ __/mo; Total price $__ __/yr. Item 0004 -- Replacement equipment and parts -- Estimated Unit Price $10,000/mo; Total Price $120,000/yr. OPTION PERIOD ONE -- 1 Oct 98 thru 30 Sep 99: CLINs 0005, 0005AA, 0005AB, 0005AC, 0006, 0007 and 0008. OPTION PERIOD TWO -- 1 Oct 99 thru 30 Sep 2000: CLINs 0009, 0009AA, 0009AB, 0009AC, 0010, 0011 and 0012. Option Period Three -- 1 Oct 2000 thru 30 Sep 2001: CLINs 0013, 0013AA, 0013AB, 0013AC, 0014, 0015 and 0016. OPTION PERIOD FOUR -- 1 Oct 2001 thru 30 Sep 2002: CLINs 0017, 0017AA, 0017AB, 0017AC, 0018, 0019 and 0020. Offerors must submit a price for each CLIN for the base and all option periods. FAR Provision 52.212-1 applies. Facsimile or electronically submitted proposals are not authorized. Offerors agree to hold prices firm for 60 days after the date specified for receipt of offers. FAR Provision 52.212-2 applies. The following factors shall be used to evaluate offers: Technical, past performance and price. Technical proposal shall include a management plan which describes proposed staffing and workforce (to include qualifications), phase-in plan, seasonal and preventive maintenance schedules, filter replacement schedule and quality control program. Offerors shall provide submittals for proposed replacement equipment and all parts to include prices for base and option periods. Submittals shall include, as a minimum, brand name, model number, size, options, performance charts, etc. Offerors shall submit proposed response times for emergency, urgent and routine calls. Offerors shall submit their proposals in original and 4 copies. Evaluation factors in descending order of importance are: Technical, past performance and price. Offerors shall include a completed copy of the provision at 52.212-3 with their offer. FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items applies. FAR Clause 52.212-5 applies. The following FAR clauses cited in the clause also apply, 52.203-10, 52.219-8, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-41, 52.222-42, 52.222-43, 52.222-44, and 52.222-47. Wage Determination No. 94-2525 (Rev. 7) dated 6/1/97 applies. The Government does not intend to make multiple awards. Award will be made based upon the best value to the Government IAW FAR 13.106-2(b). FAR Clause 52.217-8 and 52.217-9 apply. The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days after funds for the exercise of this option become available to the Contracting Officer. FAR Clause 52.217-5 applies. DFARS Clause 252.232-7007, Limitation of Government's Obligation applies. CLINs 0001 thru 0004 are incrementally funded. The Government will allot funds to this contract in accordance with the following schedule: 1 Oct 97 -- 25%; 1 Jan98 -- 50%; 1 Apr 97 -- 75%; 1 Jul 97 -- 100%. FAR Clause 52.232-18 applies. Offers are due no later than 3:00 p.m., 20 Aug 97. A site visit has been scheduled for 8:00 a.m., 5 Aug 97. Anyone wishing to visit the site should do so at that time. Offerors should meet at Contract Support Division, Bldg. 1950, Barbour Road, Fort Sill, OK. Please contact Laurie Wheeler at (405) 442-3225/4315 if you wish to attend. (0205)

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