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COMMERCE BUSINESS DAILY ISSUE OF AUGUST 20,1997 PSA#1913

325th Contracting Squadron, 501 Illinois Avenue, STE 5, Tyndall AFB, FL 32403-5526

R -- TESTING SPECIALIST, SERVICES SOL f0863798QX143 DUE 090597 POC TSGT SERENA JORDAN,(850) 283-8613, Contracting Specialist This is a combined synopsis/solicitation of a fixed price contract for commercial items in accordance with the format in FAR 12.6, as supplemented with additional information included with this notice. This announcement constitutes the only solicitation; proposals are being requested and a formal solicitation will not be issued. This project, solicitation number F0863798QX143, is to be issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through federal acquisition circular 90-46. The contract will be for a test specialist for administering test for a basic and 4 options years. This is a firm-fixed price contract. This is a 100% small business set-aside. The Standard Industrial Classification (SIC) code is 8299, with a small business being one with annual income less than $5.0 million. Offerors are to complete for each of the 5 Contract Line Item Numbers (CLINS). No partial bids will be accepted. (A) Schedule: CLIN 0001- estimated (150) units each Basic year 01 Oct 97 through 30 Sep 98; Testing specialist service; CLIN 0002- estimated (150)units each Option year two, 01 Oct 98 through 30 Sep 99; Testing specialist service; CLIN 0003-estimated (150) units each Option year three, 01 Oct 99 through 30 Sep 00; Testing specialist service; CLIN 0004- estimated (150) units each Option year four; 01 Oct 00 through 30 Sep 01, Testing specialist service; CLIN 0005- timated (150) units each Option year five; 01 Oct 01 through 30 Sep 02, Testing specialist service. Pursuant to FAR 17.203, bidders may offer varying prices for option periods. (B) Performance Work Statement: Non-Instructional, as Testing specialist for administering standardized tests, College Level Examination Proficiency (CLEP) Subject, Extention Course Institute (ECI) and other miscellaneous tests to military personnel IAW AFI 36-2306 which includes the administration and supervision of all tests. Testing will generally be conducted Monday through Friday, between 0730-1630, with occasional earlier or later time frames required for special testing requirements. Weekend testing may be required to accommodate Air National Guard and Air Force Reserve personnel. Call for units may be made informally by the Education Services Officer, the Education Specialist, but only on the basis of five specific testing appointments or more for each unit called. Each unit will include testing and administrative time. It is possible to have more than one unit per day. General Procedures: Takes daily closing inventories of all materials stored into the safe, recording times on Security Container Check Record and initialing Test Inventory Log. Checks for proper identification of each examinee during each testing session. Makes page by page check of test booklet at the beginning and ending of testing session. Ensures that each applicant signs in the appropriate testing log (DD Form 1572) prior to being administered a test. Prepares application form for testing materials, both permanent stock and individual order for specific members, for Test Control Officer's (TCO) signature. Upon receipt of ordered tests, contractor makes inventory check of materials ensuring the test materials ordered are present. Ensures that the answer sheets are filled in accurately and completely by the examinee. Prepares each answer sheet for signature prior to sending out for scoring. Enters on education record test examinee is taking. Prepares Document Receipt Form (DD Form 815) with each mailing for TCO Signature. Ensures all answer sheets are forwarded via Certified Mail in double envelopes. Prepares weekly and monthly ECI inventory. Inventories are maintained on the computer. Sends notification letters upon receipt of tests and testing status changes are updated for every testing unit. Prepares ECIs for remittal to other authorized facilities in double envelopes. Prepares quarterly report on all testing activities. Scan interest inventories and Defense Activity for Non-Traditional Education Support (DANTES) answer sheets. Prepares monthly audit forms ensuring scanning counts do not exceed forms remitted to appropriate agency. Computer Requirements: Enters all ECI courses in all computer and records all activity until the test is destroyed. This includes testing, extensions, transfer, etc. Prepares weekly and monthly ECI computer reports and verifies data against inventory of exams in safe. Maintains and updates DANTES listing of all tests in safe. Verifies computer report and inventory of safe to identify discrepancies. Reviews testing schedule and verifies tests required are available. Exam schedule is always set up one month in advance of current month. Reschedules exams if not available on this date. Reports: Computer reports are required daily, weekly or monthly. DANTES quarterly report due at end of quarter. Annual DANTES reports due by 31 December. ADMINISTER TESTS: Air Force Achievement Tests: When examinees are referred to testing by on the job training are scores and results are reported on AF Form 1095. If examinee does notsuccessfully complete the exam, the individual is assigned to available classes and OJT forwarded a copy of assignment together with test results. Annotates test/scores on education record. ACT/PEP Examinations. Prepares request for special exams and notified individuals of arrival of exam. Administers and times examinations in accordance with instructions. Ensure answer sheets are accurately completed upon completion, annotates testing logs, and prepares each answer sheet and exam for remittal. Annotates test on the education record. (CLEP) Subject Examinations: Administers and times examinations in accordance with instructions. Ensures answer sheets are accurately completed and upon completion, annotates testing logs and prepares each answer sheet and exam for remittal. Annotates the tests on the education record. Defense Subject Standardized Tests (DSSTs'). Administers examinations in accordance with instructions. Ensures answer sheets are accurately completed and prepares each answer sheet for remittal. ECI: Administers closed-book examinations and remits to ECI. Changes Test Control Office (TCO) zip code and address in an ECI Form 17 when required and forwards ECI exams under AF Form 17 when required and forwards ECI exams under AF Form 330. Specialized Military Tests: Administers and return examinations per instruction from Office of Primary Responsibility (OPR) Graduate Record Exam (GRE), General Management Admission Test (GMAT), Scholastic Aptitude Test (SAT), and American College Test (ACT): Collects fees, administers and prepares examinations and other registration forms for remittal. Comprehensive Examinations; Administers comprehensive examinations if supporting institutions with guidelines furnished by the universities. Prepares forms for remittal. Mid-term and Final Examinations-administers tests for Gulf Coast Community College, Troy State University, Embry-Riddle Aeronautical, and Florida State University when necessary. Administer various tests forwarded to the Education Center from universities and other educational institution Administers mid-term and final examinations to individuals enrolled in correspondence courses. Electronic, Basic Math and Chemistry for Water Waste and Water Plant Operators, Bell and Howell, and certification exams listed in DOD 1322.8H. Administers ECI Professional Military Education (SNCOA /SOS/ ACSC/ AWC) exams. Some PME exams require the knowledge/ability to use (operate) a CD-ROM computer in order to administer tests. BASIC QUALIFICATIONS: BS/BA Degree, transcript must accompany bid application. Minimum of two years of experience required. Experience in administering standardized exams, vocational inventory questionnaires, through knowledge of examination manuals, and administering computer generated exams. Typing and computer experience required. Must have adequate vision for reading instructions / fine print, and a pleasant speaking voice for giving test instructions. Must have the ability to deal effectively with examinees (using tact and diplomacy). Experience in maintaining administrative files, preparing correspondence, and knowledge of office procedures. Must be able to bend/stoop and carry light objects (books, etc). Ability to work flexible on-call hours with minimum 24 hours notice. To be fully qualified to administer the exams, the test specialist/examiner must take the DANTES Testing Exam prior to offer of contact as test examiner. The exam is open book and is self paced and located at the Education Center. Upon completion of the DANTES testing exam, it is forwarded to AETC for scoring and put on file. The ESO/ESS will phone and verify the exam is passed/failed. The testing specialist must not be a candidate for any of tests he or she will administer, such tests SAT, ACT GRE,GMAT,NTE,LSAT,CLEP, and DANTES Subject Exams. This individual must wait six months after being relieved as a testing specialist to take any of the above national exams. The test specialist /examiner must understand this hardship cannot be avoided if exams are planned to be taken. The Education Services Officer (ESO) reserves the right to cancel the contract if provisions of governing directives are not fulfilled. Due to the nature/type of exams and administrative requirements, subcontracting is not permitted. The provisions at FAR 52.212-1, "Instructions to Offerors-Commercial Items", applies to this service. The Government intends to evaluate offers and award a contract without discussions. Therefore, qualified contractors should submit a quotation with the best possible price. The Government may reject any or all offers if such actions are in the public's best interest. Provisions at FAR 52.212-2, "Evaluation-Commercial Items," apply to this order solicitation and the following evaluation criteria (arranged in their order of importance are hereby incorporated): The Government intends to award a contract from this solicitation to the lowest-priced, responsible offeror, whose past performance is found to be acceptable, whose offer conforms to the solicitation to satisfy the Government's needs, and whose offer will be most advantageous to the Government. Offerors are to include a completed copy of the provision at FAR 52.212-3, "Offer Representations and Certifications-Commercial Items" with quote. The clause at FAR 52.212-4, "Contract Terms and Conditions-Commercial Items", applies to this acquisition. The clause at FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items", applies to this acquisition [this includes, but is not limited to, the following FAR clauses: 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans; 52.222-36, Affirmative Action for Handicapped Workers; 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era; 52.222-41, The Government will exercise the option years IAW with FAR 52.217-9, Option to Extend the Term the Contract. The Government will give the Contractor a preliminary notice at least 60 days before the contract expires. The primary notice does not commit the Government to an extension. The clause at FAR 52.219-6, "Notice of Total Small Business Set-Aside," applies to this solicitation. No written copies of this solicitation will be available. Representation and Certifications will be required. Quotes shall be submitted in writing on offeror's business letterhead, not later than 4:30 pm, September 5, 1997, to the 325th CONS/LGCS, Attention: TSgt Serena Jordan, 501 Illinois Ave Suite 5, Tyndall AFB FL 32403-5526 or faxed to (850) 283-3963. (0230)

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