NAVAL MEDICAL CENTER (BCA), 34800 BOB WILSON DRIVE, SUITE 535, SAN DIEGO, CA 92134-5191

J -- SERVICE MAINTENANCE ON CAROUSELS SOL N00259-97-Q-0122 DUE 091097 POC Purchasing Agent, SK2 J. ESTIOKO, (619)532-8115, Contracting Officer, MIKE NYE, (619) 532-8088 This notice is provided on a sole source basis, with intent to award a firm fixed price order with W.T. Billard, Co. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation, number N00259-97-Q-0122, is issued as a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through FAC 90-46. The standard industrial classification (SIC) code for this acquisition is 7699. The order will be firm-fixed price, and will include a base year (01 Oct 97 through 30 Sep 98) and three option years (option year 1: 01 Oct 98 through 30 Sep 99; option year 2: 01 Oct 99 through 30 Sep 00; option year 3: 01 Oct 00 through 30 Sep 01). Services to be provided are for a total of 19 carousels located at the Naval Medical Center Bldg 1 Ground Floor San Diego, California 92134. All work to be performed in accordance with the statement of work. STATEMENT OF WORK: This contract to include all checks, adjustments, lubrication and calibration as required to maintain Raymond Carousels listed, to include: operation of truck, oil level in gear box, oil level in reservoir, all lubrication points, electrical connections, all motors for brush wear and condition, all contractors and switches, hardware for looseness, hydraulic rams for damage/leakage, hydraulic fittings and hoses for oil leakage, brakes and linkage adjustment and condition, brake fluid levels, wheel condition and alignment, all chains-condition, free movement of drive unit assembly, battery (water level and connector), horn. Scheduled maintenance will be staggered. Service for the first month will be seven (7) carousels, six (6) serviced the second month and six (6) serviced the third month, for a total of nineteen (19) carousels serviced a total of four (4) times each year. Maintenance Inspection Definition: Four (4) scheduled preventive maintenance inspections per year covering but not limited to the statement of work outlined above by qualified technician. Service Hours: Corrective maintenance inspections shall be performed seven (7) days per week, 24 hours per day. Service Ticket: All services performed under this contract shall be accompanied with a service or acknowledgement of service performed and shall contain the following minimum information: name of contractor, purchase order number, date of call, itemized list of service performed, model number, location, serial number and Navy PA number, date service performed. Upon completion of work, contractor shall report back to the respective supervisor with a service report. Acceptance of Services(s) shall be indicated by signature and date on the service slip after performance has been certified and any exceptions noted.Liability: The contractor shall not be liable for any loss, damage or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. Utilities: The contractor may use Government utilities (electrical power, compressed air and water) that are available and required for any services performed under this contract. Contractor electrical equipment must be approved by the building engineer to ensure compatibility with Naval Medical Center electrical wiring and equipment. Access to Equipment: Contractor personnel shall first report to the Naval Medical Center San Diego, Acquisitions Division or their authorized duty representative prior to commencement of any work under this contract. The contractor will be provided reasonable access to all equipment which is to be serviced and utility outlets required to service. The contractor will be free to start and stop all primary equipment incidental to the operation of the maintained equipment after permission is received from on duty hospital personnel responsible for such equipment. Malfunction Reports: The contractor shall furnish to the Naval Medical Center San Diego, Medical Repair Division, a supply of forms which shall be used by the Government to report data and time of notification and a description of equipment malfunction. The contractor shall complete the Government copy of this malfunction incident report by including the following: date & time notified, date and time arrival, type,serial and model number of equipment, time spent repairing/servicing, description of malfunction, general description of replaced parts and service performed, comments as to cause of malfunction. Contractor will notify the Naval Medical Center San Diego, Acquisitions Division immediately upon receipt of OEM or replacement parts/equipment safety recall notices. Insure that original design and functional capabilities will not be changed, modified or altered unless such changes are authorized by the Naval Medical Center, San Diego, Acquisitions Division. Provide suitable modern recommended repair equipment/tools required for the satisfactory execution of all repairs made. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. Insure that all work areas are properly cleaned of all repair/maintenance work residual immediately after completion of service call. Parts Availability: To ensure minimum downtime to equipment, the contractor shall maintain replacement parts and materials necessary to perform each task of supply said parts and materials within one (1) day. Labor: All compensation for labor is included in the contract price. Government Personnel: Naval Medical Center employees will not perform maintenance or attempt repairs to equipment which such equipment is under the purview of this contract unless agreed to in writing by the contractor. Preventive Maintenance and Corrective Maintenance Schedules: Services will be required based upon the following schedules: Preventive Maintenance -- four (4) per year, Corrective Maintenance -- seven (7) days per week, 24 hours per day, one (1) hour response time. This acquisition incorporates the following FAR clause: 52.212-1 INSTRUCTION TO OFFERORS-COMMERCIAL ITEMS (Oct 95); 52.212-2 EVALUATION-COMMERCIAL ITEMS (Oct 95) is incorporated by reference with the following addenda: in paragraph (a) the government will evaluate proposals based on past performance, technical capability and cost to the government. All other factors, when combined, make up to 50 percent of evaluation factors as compared to price; 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (Oct 95) must be completed and submitted along with the proposal (a copy, if needed, can be obtained by contacting SK2 Estioko at (619 532-8115); in accordance with FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (Aug 96), the following clauses are hereby incorporated by reference in paragraph (b): 52.222-26 EQUAL OPPORTUNITY (E.O. 11246); 52.222-5 AFFIRMATIVE ACTION FOR SPECIAL DISABLED AND VIETNAM ERA VETERANS (38 U.S.C. 4212); 52.222-36 AFFIRMATIVE ACTION FOR HANDICAPPED WORKERS (29 U.S.C. 793); 52.222-37 EMPLOYMENT REPORTS ON SPECIAL DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA (38 U.S.C. 4212); 52.222-41 SERVICE CONTRACT ACT OF 1965, AS AMENDED (41 U.S.C. 351, ET SEQ); 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (29 U.S.C. 206 AND 41 U.S.C. 351, ET SEQ). Offers are due no later than twenty (20) days from the date published (0234)

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