National Science Foundation, Division of Contracts, Policy and Oversight, Contracts Branch, 4201 Wilson Boulevard, Suite 475, Arlington, VA 22230

T -- EDITORIAL REQUIREMENTS SOL RFQ 98-006 DUE 111297 POC Jeff S. Leithead, 703/306-1242 The National Science Foundation (NSF) intends to compete the following editorial requirement among its four BPA holders and all other interested firms. This is a combined synopsis/solicitation as supplemented by the work statement incorporated into this notice. The requirement is solicited in accordance with FAR Part 13 Simplified Acquisition Procedures and an award will be made based on a best value determination. The requirement is set-aside for small businesses under SIC code 2721 (size standard 500 employees). NSF, through its Division of Science Resources Studies (SRS), requires editing and table and chart formatting support services for the publication Women, Minorities, and Persons with Disabilities in Science and Engineering: 1998. The work requirements for this document are as follows. Editorial support: (1)The Contractor shall provide copy editing, proofreading, and a statistical review for approximately 250 double-spaced pages of text. The statistical review shall consist primarily of a review of the accuracy of statements based on tables and graphs. (2) The Contractor shall copyedit and proofread approximately 30 text tables and 140 appendix tables (of which 120 are comprised of one page and 20 are comprised of 5 pages or less) for accuracy (add all subtotals and totals), consistency, spelling, style, and layout. (3) The Contractor shall copyedit and proofread approximately 55 charts for accuracy, consistency, spelling, style, and layout. (4) The Contractor shall input all changes resulting from editing of text, tables, and charts. Text will be provided to the Contractor in either Microsoft Word 97 or Word 7.0. The tables and charts will be provided to the Contractor in either Excel 97 or Excel 7.0 PC. The Contractor shall provide edited tables and charts in either Excel 97 or Excel 7.0. Guidelines for editing include previous version of this publication, NSB 96-311, Women, Minorities, and Persons with Disabilities in Science and Engineering: 1997, and the U.S. Government Printing Office Style Manual, supplemented by The New York Public Library Writer's Guide to Style and Usage, and any additional exceptions provided by the author(s); the SRS Publications Manager, or other designated representative. The publication, NSB 96-311, is available on the World Wide Web at: "http://www.nsf.gov/sbe/srs/stats.htm". Formatting support: (1) The Contractor shall format approximately 140 tables, to conform to standards set forth in the previous edition of this publication and any additional requirements supplied by the COTR or author(s). Of this number approximately 10-12 tables will consist of 2 pages, 4-7 will consist of 3 pages, 2-5 will consist of 4 or 5 pages, and all remaining will consist of one page. The tables will be provided to the Contractor in either Excel 97 or Excel 7.0 PC. The Contractor shall provide formatted tables in either Excel 97 or Excel 7.0 for the PC. Examples of both text and appendix tables may be found in the previous edition of this publication, NSF 96-311. This publication can be accessed through the SRS web site at the address listed in the previous section. (2) The Contractor shall format approximately 55 charts to conform to standards set forth in the previous edition of this publication and any additional requirements supplied by the COTR or author(s). The charts will be provided to the Contractor in either Excel 97 or Excel 7.0. The Contractor shall provide formatted tables in either Excel 97 or Excel 7.0 for the PC. Examples of charts may be found in the previous edition of this publication, NSF 96-311. This publication can be accessed through the SRS web site at the address listed in the previous section. (3) The Contractor shall also create separate lists of appendix tables and figures. The Contractor needs the ability to transfer text, table, and chart files electronically with the author(s). As previously mentioned, all files and any file transfers must be in or take place in a PC format. No Macintosh software or converter software will be accepted, nor should Macintosh computers be used for file transfers. Communication: The Contractor will meet with the team of the author(s), COTR, and any other designated representatives to plan scheduling, editing, and formatting following the award. The Contractor will provide weekly progress updates to the author(s) and maintain an open line of communication with the author(s) and/or designated representatives. The Contractor will need to be available to meet with the author(s) and/or designated representative as needed either in person, by telephone, or email for the duration of the contract. The form of meeting (in person, telephone, email) will be determined by the author(s). Offerors should assume that at least one in person meeting at NSF will be required. Due to the nature of this publication, frequent communication is necessary and required. Timetable: The Contractor shall complete all editing and formatting within 9 weeks from the award date. Deliverables: The Contractor shall provide draft copies of edited text, tables, and charts and formatted tables and charts to the team of author(s), COTR, and/or other designated representatives as necessary, to be determined in the initial meeting of the Contractor and the team following the award. The Contractor shall provide 3 final hard copies of all text, tables, and charts and final electronic copies of the same in the formats specified above to the team comprised of the author(s), COTR, and/or other designated representatives. The Contractor shall arrange the date for final delivery with the team three weeks prior to the end of the contract. NSF anticipates an award date of November 17, 1997. Interested firms should submit a quote in response to the work statement described above, including a technical description of how the work will be accomplished by November 12, 1997. WRITTEN RESPONSES SHOULD INCLUDE PRICES AND TECHNICAL DATA SUFFICIENT TO DETERMINE TECHNICAL COMPETENCE. NO SOLICITATION DOCUMENT EXISTS. SEE NUMBER Note 1.***** (0296)

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