Dept. of Veterans Affairs Medical Center, 10000 Brecksville Road, Brecksville, OH 44141

W -- LEASE OR RENTAL OF AUDIOVISUAL,COMPUTER EQUIPMENT AND TECHNICAL SUPPORT SOL 541-179-98 DUE 070798 POC Sherry A. Farley, (EES) (440) 838-6091 FAX (440) 838-6052 The VA Medical Center, Cleveland, Ohio, propose to enter into a contract for audiovisual and computer equipment, and technical support for the Eligibility Reform Conference, in Phoenix, July 27-30, 1998 at the Hyatt-Regency Hotel. This is a Request for Proposals, for which it and all incorporated provisions are those in effect through Federal Acquisition Circular 90-32. This procurement is unrestricted, allowing both large and small businesses to submit proposals. The Standard Industrial Classification (SIC) code is 7359 with a small business size standard of $5 Million. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Contractor shall provide the services/supplies identified as follows: 1) Provide audiovisual, computer equipment and technical support. 2) Set-up, maintain, and strike all audiovisual equipment requested. 3) Meet all deadlines for set-up and striking of audiovisual equipment in the general sessions as well as the breakout sessions during the conference. 4) Provide the technical crew to video tape the general sessions. 5) Provide a technician for all the general sessions and breakouts to handle the room audio. 6) Respond to on-site request for additional equipment in a timely manner. 7) Provide a Project Manager to interface with the EES Media Development Manager and the EES Conference Planner. 8) Provide to the EES Media Development Manager, Betacam SP video recordings of each general session ( the tape stock length shall be decided upon by the contractor and EES Media Development Manager to minimize content loss during tape changes. FOB Dest shipping cost. FOB Hyatt Regency Phoenix at Civic Plaza, Phoenix, AZ. The Department of Veterans Affairs will retain rights to all intellectual property recorded during the course of this conference. The following FAR provisions apply and are incorporated by reference: FAR 52.212-1, INSTRUCTIONS OF OFFERFS-COMMERCIAL ITEMS; FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS; FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS with the following numbered subparagraphs checked:a (1) and (2), paragraph (b) (6) through (10), paragraph c (1) and (2), and paragraph (e); VAAR 852.219-70 VETERAN-OWNED SMALL BUSINESS; and FAR 52.212-2, Evaluation-COMMERCIAL ITEMS with the following evaluation criteria; 1) Contractors ability to meet requirements 2) Technical experience 3) Past performance, a list of three (3) agencies/companies (include address, phone number and contact person) for which you have provided similar services within the past three (3) years. 4) Price. The evaluation criteria are considered equal in importance with price. Sources responding to this announcement may request a copy of the list of audiovisual, computer equipment and technical support required for this procurement, via fAX (440) 838-6052. Please acknowledge all requirements on quotations. No partial quotes will be considered. No substitutions will be allowed. A price proposal which includes all cost including travel, prompt payment terms, remittance address, synopsis addressing evaluation criteria, a completed copy of FAR 52.212-3 and VAAR 852.219-70 shall be submitted to the address shown above ATTN: Sherry A. Farley. Proposal responding to this request are due by the COB July 7, 1998. All responsible source may submit an offer, which will be considered. Posted 07/01/98. (0182)

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