Office of Justice Programs, Contracts Branch, 810 7th Street, Room 3619, Washington, DC 20531

99 -- OFF-SITE RECORD STORAGE SOL OJP-98-R-011 DUE 083198 POC Karen L. Stringfield, Purchasing Agent 202/514-5731, Fax: 202/307-0086 or Carrie F. Causey, Contracting Officer 202/616-1901 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information. This announcement constitutes the only solicitation; quotes are being requested and a written solicititation will not be issued. Solicitation number OJP-98-R-011 is issued as a request for quotation (RFQ), and will be awarded as a contract using the simplified acquisition procedures. This solicitation document, incorporated provisions and clauses are those in effectg through Federal Acquisition Circular 97-06. The standard industrial code is 4226 and the business size standard is $18.5M. This is an unrestricted procurement. Line Items: 001 -- The contractor shall provide a secure facility with sufficient space for long term storage of approximately 750 -- 1,000 boxes of records, plus growth space of approximately 10% per year. Electronic records (i.e., diskettes, CD's, tapes) may be included along with paper records. The facility should be equipped with the following : automatic fire suppression system, temperature and humidity controls (i.e., 65 degrees F and 45-50 percent relative humidity), intrusion alarms, space protected from direct exposure to sunlight, storage facility must be within 50 miles (one way) of the Office of Justice Programs (OJP). Line Item: 002 -- OJP prepared boxes shall be stored on shelves, not directly on the floor; Line Item: 003 -- The inventory management system shall ensure prompt filing and retrieval of document, as needed, and provide safety backup systems for records management database; Line Item: 004 -- Transportation services (a) Pickup -- the contractor shall provide pick up of materials from OJP facility -- (1) normal pickup within 24 hours, emergency pickup as follows: calls placed by 10:00 am shall be picked up the same day by 3:00 pm, calls placed by 3:00 PM shall be picked up the following day by 10:00 am; Line Item: 005 -- Delivery: the contractor shall deliver materials to the OJP facility stored boxes, as requested, normal delivery within 24 hours, emergency deliveries as follows: calls placed by 10:00am, materials shall be delivered the same day by 3:00pm, calls placed by 3:00 pm, materials shall be delivered the following day by 10:00 am. Pickup/Delivery to: U.S. Department of Justice, Office of Justice Programs, 810 7th Street, NW, Washington, DC 20531. The period of performance shall be a base year of twelve (12) months plus four (4) option years of twelve (12) months each. The following Federal Acquisition Regulations (FAR) provisions and clauses are applicable to this procurement: 52.212-1, Instructions to Offerors -- Commercial Items (AUG 1998), 52.212-3 -- Offeror Representations and Certifications-Commercial Items (OCT 1998), 52.212-4, Contract Terms and Conditions-Commercial Items (APR 1998), 52.212-5 Contract Terms and Conditions Required to Implement Status or Executive Orders Commercial Items (OCT1998) -- 52.222-3, Convict Labor (E.O. 11755); and 52.233-3, Protest after Award (31 U.S.C 3553), 52.203-6 Restrictions on Subcontractor Sales to the Government, with Alternate I (41 U.S.C. 253G and 10 U.S.C. 2402)., 52.22-26, Equal Opportunity (E.O. 11246), 52.222-35, Affirmate Action for Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), 52.222-36, Affirmative Active Action for Workers with Disabilities (29 U.S.C. 793), 52.222-37, Employment Reports on disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212), 52.225-3 Buy American Act-Supplies (41 U.S.C, 10), 52.225-9, Buy American Act-Trade Agreements Act-Balance of Payments Program (41 U.S.C. 10, 19 U.S.C. 2501-2582), 52.225-18, European Union Sanction for End Products (E.O. 12849), 52.239-1, Privacy or Security Safeguards (5 U.D.C. 552a), 52.222-41, Service Contract Act of 1965, As Amended (41 U.S.C. 351, et seq.), 52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C 206 and 41 U.S.C. 351, et seq.), for Federal Hires (29 U.S.C. 206 and 41 U.S.C. 351 et seq.),52.222-43, FairLabor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts ) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), 52.222-44, Fair Labor Standards Act and Service Act -- Price Adjustment (29 U.S.C. 206 and 41 U.S.C. 351, et seq.), 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessors Contract Collective Bargaining Agreement (CBA) (41 U.S.C. 351, et seq.), 52.203-10, Price or Fee Adjustment for Illegal or Improper Activity (41 U.S.C.423), 52.217-08, Option to Extend Services, 52.217-09, Extend the Terms of the Contract, 52.219-14, and Limitation on Subcontracting (15 U.S.C. 637(d)(4). A company not in possession of the 52.212-3 (OCT 1998) Offeror Representations and Certification- Commercial Items clause in full text, may contact this office and a copy of the Offeror Representations and Certifications will be faxed to you. Offers must be in writing and accompanied by completed Representations and Certifications or the offer will be rejected. Facsimile offers will be accepted at (202) 307-0086. Provision FAR 52.212-2, Evaluation-Commercial Items (OCT 1997) -- The Government will award a contract resulting from this solicitation to the responsive and responsible offeror whose offer conforming to the past performance are considered. Please include a list of references, specifying the name, telephone and facsimile number, contract/grant/cooperative/purchase order/ or blanket purchase agreement number, dollar amount, and description of service. Offers after 3:00 p.m. will not be accepted. Please reference Solicitation Number OJP-98-R-011 on your offer. Posted 08/18/98 (I-SN238653). (0230)

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