U.S. Information Agency, Office of Contracts, 301 4TH STREET SW, Room M27, Washington, DC 20547

R -- GRANT ADMINISTRATION SUPPORTS SERVICES SOL IA0204-S9234921 DUE 121498 POC Herman Shaw, Tele.: (202) 205-5414 THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. SOLICITATION NO. IA0204-S9234921 IS ISSUED AS A REQUEST FOR PROPOSAL (RFP) AND A CONTRACT WILL BE AWARDED USING THE CONTRACTING BY NEGOTIATION PROCEDURES. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 97-06. The Standard Industrial Classification is 8999. The United States Information Agency (USIA), International Broadcasting Bureau (IBB), has an immediate requirement for a contractor to provide grant administration support services for the Polio Eradication project. All work shall be done in accordance with United States Agency for International Development (USAID)/USIA Inter-Agency Agreement Project Number 598. Contractor shall be responsible for providing administrative support services which may include, at a minimum, a variety of services such as: 1. Develop and document grant protocol to describe administration procedures, personnel staffing and responsibilities and accountability for the grant; 2. Draft standardized objectives and measurements (benchmarks); 3. Design data collection procedures to create database and anecdotal collection methods for analyzing results of efforts in the field; 4. Draft reports on debriefings to analyze data for several purposes: evaluation, benchmarks, sharing information with other reporters, monthly reports, as needed; 5. Produce quarterly data collection reports to analyze and synthesize data for grant reporting purposes; 6. Expand anecdotal field reports through appropriate collateral research into report analyses, as needed; 7. Prepare "talking points" for media briefings. Research and prepare lists for reporters, and Voice of America (VOA) officials, as needed; 8. Brief media on project progress, schedule briefings, contact and invite media, gather and update project status, conduct briefings, as needed; 9. Debrief collateral project personnel, as needed; 10. Write reports on media and project personnel debriefings; 11. Plan and coordinate public relations events to focus attention on key project organizations. Handle logistics, speakers, invitations, program, communications, research and public relations, as needed; 12. Provide periodic reports on effectiveness of administrative procedures: time lines, administrative reporting, finance procedures, including log of expenditures; 13. Design training procedures and materials for participants in the project, including informational packets and training materials; 14. Orient participants on use of training procedures and materials, as needed; 15. Consult on feasible public relations projects, as needed; 16. Design a database to track broadcasting events; 17. Write periodic reports on success of tracking database, as needed; 18. Design and develop polio eradication website; 19. Provide website updates as needed; 20. Compile reports for periodic Congressional reports and annual; 21. Plan and implement seminars on effective polio reporting, as required; 22. Conduct instructional and planning sessions on effective polio reporting, as required and 23. Produce budgets and budget enhancement requests, as required. Interested contractors who are capable of performing these services should submit a capability statement. Contractor shall have demonstrated ability and experience in performing grant administration services. Delivery terms and point: Washington, DC. Proposals shall include narrative detailing experience, understanding of requirement, references and price. Contract performance period: date of award through September 30, 1999 with option to extend two 1-year periods. The provision at FAR 52.212-1, Instruction to Offerors -- Commercial Items and FAR Provision 52.212-2, Evaluation of Commercial Items applicable to this acquisition. The following clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions -- Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, including subparagraphs (b)(3,6,7,8 and 9); and FAR 52.232-18, Availability of Funds. The Government will award a firm-fixed price (FFP) contract resulting from this RFP to the responsible offeror whose offer conforming to the RFP will be most advantageous to the Government, based on price and past performance. NOTE: Offerors responding to this solicitation shall submit the following items to the contracting office: 1. Technical proposal with narrative of understanding of requirement as noted above. 2. Narrative with detailed information on past performance explaining ability to meet this requirement. 3. Price for the above. 4. A completed copy of the provisions at FAR 52.212-3, Offer Representatives and Certifications -- Commercial Items. Proposals must also include prompt payment terms and correct remittance address if different from mailing address. Failure to provide any of the above items may result in the rejection of your proposal. A company not in possession of the above referenced clauses in full text, may contact the contracting office for a copy of the clauses which will be faxed to you. Proposals shall be in writing and must be signed by an official authorized to bind your organization. Oral proposals will not be accepted. Proposals may be faxed to (202) 205-5466. Proposals are due at the U.S. Information Agency, Office of Contracts, 301 4th Street, SW., Room M-22, Washington, DC 20547 on December 14, 1998 at 2:00 P.M., Eastern Time. All responsible sources may submit an offer for consideration. Posted 11/27/98 (W-SN275285). (0331)

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