U.S. Department of Agriculture, Agriculture Research Service, Administrative and Financial Management, Procurement and Property Branch, 14th & Independence Avenue, S.W., Room 1310 South Building, Washington, D.C. 20250

X -- LEASE OR RENTAL OF FACILITIES SOL KLN-02 DUE 030299 POC Kathy Newton, Contracting Officer, (202) 720-7478 Traning/Lodging Facilites in San Antonio, TX Meeting Space-April 5-8 All meeting facilities must be contained within a single site complex that allows access to/from and between lodging and meeting room without exiting the lodging room for 175 students. All meeting rooms must be in close proximity of each other. All must be free from support posts or other obstacles to provide unobstructed views. Flipcharts and projection screens must be available for all meeting rooms. The following specifications are required: 1. an open-air reception are complete with cash bar for 250 people, not less than 2800 square feet starting at 2:00pm to 8:00pm to April 5. 2. A general session room for at least 210 people school room style, (2 participants per 6 foot tables-18" deep) having at least 5350 square feet and a minimum of 16 feet ceilings starting at 8:00 am. April 6 and having a 4 hour hold. Room should be set with a stage. A podium and table for 4 member panel should be on the stage. The front corner of the room must include a 9x12 fastfold rear projection fabric with draping, including skirting, wings, and valance peripherals. Room should have two table microphones for the panel, one microphone for the podium, and two wireless lavalier microphones. Audio Visual setup and support must be available at all times during training event and at least one hour prior and one hour after set schedule for the day. 3. Two breakout rooms from 8:00 am April 6 to 5:00 pm April 8 with at least 8' ceilings and a minimum of 570 square feet each for 30 people each conference style. 4. Two breakout rooms from 8:00 am April 6 to 5:00 pm April 8 with at least 8' ceilings and a minimum of 620 square feet each for 30 people each school room style. 5. One breakout room from 8:00 am April 6 to 5:00 pm April 8 with at least 8' ceilings and a minimum of 740 square feet each for 35 people each conference style. 6. Three breakout rooms from 8:00 am. April 6 to 5:00 pm April 7 with at least 16' ceilings and a minimum of 1218 square feet each for 80 people each school room style. 7. Administrative Space shall be near the training rooms; lockable; configured to operate a computer, printer, fax machine and a small office copier; two large tables one ergonomic chairs; four visitor chairs; telephone and two dedicated incoming/outgoing telephone lines. Lodging Rooms 1. The facility must have availablity of 175 lodging rooms April 5-9, 1999. The rooms must be contained within a single site complex that allows access to/from the meeting rooms on April 5-8 without exiting the facility. 2. Facility must be located within two blocks of the Alamo Hall, which is located within the Alamo proper. 3. Lodging room rate must be at or below the per diem rate for lodging and must include all taxes. 4. 83% of the rooms must be nonsmoking rooms. Rooms will be booked through a central coordinator and paid by purchase order. Each guest room shall have inside access only, no direct street access; have door with peepholes for corridor viewing; electronic locks; indiviedual controlled air conditioning/heating, desk and chair, color TV with cable, guest choice services including; account review, video messages,, and video check-out; telephone convenient outlets for computer access; coffeepot; iron and ironing board; clock radio with alarm; closets to accommodate clothing for stay; sufficient coat, dress slacks, shirt, and skirt hangers; lighting to maintain bright room appearance at all times. 5. Facility amenities to include off street parking; full service restaurant; concierge; heated swimming pool and jacuzzi; in-house exersie room equipped with both men and women's locker rooms, treadmills, life cycles, stair climbers, stationary bikes, weight resistant equipment, free weights staffed by cross trainers during open hours; room designated for quests with disabilities must be available. Facility must be near and with disability access to a variety of restaurants. Posted 02/18/99 (W-SN299852). (0049)

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