NASA/Ames Research Center, JA:M/S 241-1, Moffett Field, CA 94035-1000

X -- HOTEL/CONFERENCE CENTER FOR TRAINING SOL RFQ2-36480-ORT DUE 040599 POC Dee Morrison, Contracting Officer, Phone (650) 604-3012, Fax (650) 604-4646, Email dmmorrison@mail.arc.nasa.gov -- Jeff S. Brown, Purchasing Agent, Phone (650) 604-4696, Fax (650) 604-3020, Email jsbrown@mail.arc.nasa.gov WEB: Click here for the latest information about this notice, http://nais.nasa.gov/EPS/ARC/date.html#RFQ2-36480-ORT. E-MAIL: Dee Morrison, dmmorrison@mail.arc.nasa.gov. This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This procurement is being conducted under the Simplified Acquisition Procedures (SAP). NASA Ames Research Center has a requirement for a hotel/conference center to provide private sleeping accommodations, eating facilities, meeting space and support services (i.e. audio/visual (A/V) equipment, copying facility, access to a data port/internet, etc) for the Project Management training. The hotel/conference center shall be within 2 hours driving distance from San Jose International Airport and San Francisco International Airport. The period of performance is from August 16 to August 27, 1999. Check in will be on August 16 (participants will arrive between the hours of 1:00 P.M. -- 4:00 P.M.). Monday, August 16, there will be a social hour from 5:00 -- 6:00 p.m., followed by dinner from 6:00 -- 7:00 p.m. >From August 16 through August 27, the training/meeting facilities should be available as follows: Aug. 16 from 5:00 p.m. to 9:00 p.m., August 17 through August 26 from 8:00 a.m. to 9:00 p.m. and August 27 check-out will be per hotel/conference center policy. The course will be in session for 11 consecutive days at this location. The quoter shall provide facilities and services for approximately 50 participants. All participants will need a private sleeping room (must include at a minimum: a single or double bed and private bathroom) through August 26 and eating facilities through Breakfast, August 27. All meals can be buffet, off the menu, chef choice, etc. Water, coffee and tea (regular and decaf) should be set up in the classroom area all day, with soft drinks and juices added to the coffee and tea in the afternoon. Coffee and tea should be set up for the evening sessions, which are planned for August 16 -- August 26. There should be morning and afternoon snacks. These snacks will be the usual beverages and foods that the quoter usually covers for similar events. For a full training day session, a conference room is needed to accommodate 50 participants. For the day session classes, the set up will be 4 -- 5 participants per rectangular table. The conference room should be equipped with 8 flipcharts and markers, an overhead transparency projector & screen, and a LCD (in-focus) machine. Also required is an evening session room set up auditorium style with an open telephone port for use with Ames provided PicTel equipment. Also required are 4 breakout rooms with a capacity for 12 people each. The quoter shall provide a separate quotation within a total fixed price on a per-person rate for residency student (this should take in to consideration the in-season/off-season per diem rate fluctuations), A/V rental costs and support service costs for all goods and services described herein. The quoter's quotation should include a description of the facility's location, physical layout, service/property amenities (listed below), overall setting, menus for attendees (must be able to accommodate special dietary requests), proposed morning evening break refreshments, conference facility description, and audio/visual, etc. The vendor shall state the validity of the quote rates, advanced notice of reservation, cancellation policies, and any other pertinent information. Please see the following list and state whether or not you provide the service, if there is any additional cost, and if there are any comments you wish to add about the service/property amenities: Shuttle services to/from airport, entertainment activities, shopping area, newspapers (i.e. USA Today, New York Times, etc.), car rental office, local attractions material, off-site restaurant access, inter-hotel close circuit TV system, inter-hotel phone system, computers, projectors/types, screens/size, sending/receiving fax services, on-site computer lab, printing capabilities (price per page, paper provided, 2-sided, stapled, 3-hole punch, spiral bound, 2 colors, overhead transparencies), clerical support, accept Government credit card, inside heated pool, cardiovascular equipment, aerobic classes, massage, sleeping rooms (2 double beds, speaker phone, number of data ports, coffee pot, hair dryer, refrigerator), suites, concierge (rooms/floors), executive board room, telephone (local calls, long distance, 800 number calls, data line calls), retractable screens, audio/video control room, projection capabilities, comfortable armed chairs, internet lines, speaker phone/data ports, satellite capabilities (type of signal), electronic meeting, support system capabilities, and water coolers. The provisions and clauses in the RFQ are those in effect through FAC 97-11. This procurement is a total small business set-aside. See Note 1. The SIC code and the small business size standard for this procurement are 7011 and 5.0m, respectively. The quoter shall state in their quotation their size status for this procurement. All qualified responsible business sources may submit a quotation which shall be considered by the agency. The DPAS rating for this procurement is DO-C9. Quotations for the items(s) described above may be mailed or faxed to Olivia Taiariol, M/S 241-1, Ames Research Center, Moffett Field, CA 94035, by the date/time specified and include, solicitation number, discount/payment terms, taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. Quoters are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://procure.arc.nasa.gov/Acq/Forms/Index.html to submit a quotation. Quoters shall provide the information required by FAR 52.212-1. Addendum to FAR 52.212-1 is as follows: Compliance with Veterans' Employment Reporting Requirements (February 1999) By submission of its offer, the offeror represents that, if it is subject to the reporting requirements of 37 U.S.C. 4212(d) (i.e., the VETS-100 report required by Federal Acquisition Regulation clause 52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era), it has submitted the most recent report required by 37 U.S.C. 4212(d). The Representations and Certifications required by FAR 52.2l2-3 may be obtained by phone or fax to the primary point of contact, Dee Morrison at the address/email stated below. FAR 52.212-4 is applicable. FAR 52.212-5 is applicable and the following identified clauses are incorporated by reference: 52.222-3, 52.233-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, and 52.225-3. Addedum to FAR 52.212-5 is as follows: ARC 52.232-93 Submission of Invoices-Fixed Price (Feb 1998). Questions regarding this acquisition must be submitted in writing no later than COB, 03/30/99. Quotations are due by COB,04/05/99 to the address specified above. Selection and award will be in accordance with FAR 52.212-2 with the following evaluation factors listed in order of importance: 1) past performance, 2) technical merits, and 3)price. Technical merits include location relative to Ames Research Center, guest facilities and service/property amenities. It is critical that offerors provide adequate detail to allow evaluation of their offer (see FAR 52.212-1(b). Award will be made on an all or none basis. Quoters must provide copies of the provision at 52.212-3, Offeror Representation and Certifications -- Commercial Items with their quote. An ombudsman has been appointed -- See Internet Note "B". It is the quoter's responsibility to monitor this site for the release of amendments (if any). Potential quoters will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes can be viewed at the following URL: http://genesis.gsfc.nasa.gov/nasanote.html. Posted 03/24/99 (D-SN312016). (0083)

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