Export-Import Bank of The United States, 811 Vermont Avenue, NW, Room 1023, Washington, DC 20571

R -- DESIGN AND PRODUCTION OF THE EXPORT-IMPORT BANK'S ANNUAL REPORT SOL EXIM-99-R-0004 DUE 080699 POC Jacqueline Dennis (202) 565-3341 E-MAIL: Click here to e-mail the Contract Specialist, Jacqueline.dennis@exim.gov. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation WILL NOT be issued. The Request for Proposal (RFP) number is EXIM-99-R-0004. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-11. This acquisition is 100% set-aside for small business concerns. The Standard Industry Code (SIC) is 7336 and the business Size Standard $5.0m. Design and Produce the Export Import Bank of the U.S. Annual Report. Ex-Im Bank's Vice President of Communication or designee will provide guidance with regard to the theme of the annual report and how the theme should be carried throughout the document. The report shall comply with any existing mandatory standards governing the printing of GPO standard Class I printing (highest quality). All design work should be in compliance with the Ex-Im Bank's graphics manual and easily convertible to Internet use via IBM-based software. Design work not in compliance with Ex-Im Bank standards may be used subject to Ex-Im Bank approval. All designs, layout and final products are the property of Ex-Im Bank and may be reproduced, copied or distributed electronically by Ex-Im Bank. (Per use rate stock images excluded.) Given the close coordination required between Ex-Im Bank staff and the contractor for this work, the firm chosen must have a physical presence in or near the greater Washington, D.C. -- Baltimore, Metropolitan area, or must function at this level of proximity through travel or other means, at no additional cost to the Bank. The Offeror will be responsible for working closely with the printer to assure that document is being printed correctly and the color scheme is correct. Ex-Im Bank will select and issue a separate contract to the printing contractor. A copy of last years Annual Report is available upon request. Also, Ex-Im Bank contemplates issuing a one (1) year base contract, with four (4) one (1) year options. Offerors will provide prices on CLIN's 0001 through 0003 for the base year and CLIN's 0004 through 0015 for the option years: BASE YEAR; CLIN 0001 -- Design and produce fiscal year 1999 annual report on 8.5 x 11 paper it is estimated that it will be approximately 56 pages including cover. The design phase includes consultation, interviewing and planning design from rough concepts to comprehensives for cover and interior subject sections, design refinements, research, photography including art direction, printing supervision (including text revisions and design revisions), attending and holding presentation meetings and overall project management. This line item includes all miscellaneous items such as; art materials, photostats, courier, fax services, laser proofs, color copies and FPO scans for presentations; CLIN 0002 -- Estimated cost for PDF format. Produce artwork in a PDF file for viewing via the Internet with Adobe Reader (minimum version 3.0); and CLIN 0003 -- Estimated cost for IBM compatible format. Deliver all graphics, photography and illustrations in an Internet compatible, IBM compatible format such as jpeg, tiff, gif for Internet utilization (ten images). OPTION YEAR 1: The description of CLIN's 0004 through CLIN 0006 are the same as CLIN's 0001 through CLIN 0003 with a new performance period. OPTION YEAR 2: Repeat the description for CLIN's 0007 through CLIN's 0009 with a new performance. OPTION YEAR 3: Repeat the description for CLIN's 0010 through CLIN's 0012 with a new performance period. OPTION YEAR 4: The description is again repeated with a new performance period for CLIN's 0013 through CLIN 0015. The Vice President of Communications and the Annual Report Project Coordinator will review and inspect all work, answer questions, provide logistical assistance and approve all submissions, drafts and final text. The Contracting Officer will make final acceptance. The following is an approximate time line with the objective of the final product being ready to be released to the printer on November 30, 1999. TENTATIVE TIME LINE FOR BASE YEAR: -- (1) Aug. 13, 1999 award contract; (2) Sept. 8, 1999; 3 concept covers and designs (interior pages) delivered to Ex-Im Bank; Sept. 14, 1999 preliminary financial figures sent to vendor; (3) Sept. 27, 1999 written copies of documents to contractor; (4) Oct. 8, 1999 review/edit design and layout; (4) Oct. 18, 1999 send revised/final financial figures to contractor; (5) October 29, 1999 Ex-Im Bank signs off on final project; and (6) Nov. 3, 1999 final project proofs submitted to Ex-Im Bank; (7) Nov. 5, 1999 -- 5 proofs returned to contractor with final edits if needed; and (8) Nov. 8, 1999 -- final project print ready, delivered to printer by 4:30 p.m. EVALUATION CRITERIA: Ex-Im Bank will evaluate the submissions from prospective contractors based on the following criteria which is listed in descending order of importance: technical capability, past performance and price. If a prospective contractor intends to subcontract portions of the Ex-Im Bank Annual Report project to other firms, the offeror must identify all prospective subcontractors by name, and must specify what services the subcontractor(s) will provide. This information must be submitted with the proposal to be approved by Ex-Im Bank. (Please limit written proposals to 8 pages.) (1) Technical Capability -- The primary focus of the firm's business should be graphic design production and publication management. The selected firm must have demonstrable experience in similar projects of this type; (2) Past performance -- submit samples of comparable projects that have been completed successfully for other clients. The samples should demonstrate experience in designing and producing annual report(s) for a major company or government agency. If the submitted samples represent work of several firms, each company should be identified and its scope of work defined. Provide a minimum 3 government or civilian references to which the same or similar services have been delivered within the last 5 years. References shall include the contract number, type of services and when the services were actually delivered, point of contact and telephone number(s). [NOTE: Outdated/incorrect reference names and phone numbers may result in a lower rating for performance]; and (3) price -- total price. Clauses and provisions are incorporated by reference and can be accessed electronically at http://farsite.hill.af.mil/. This solicitation incorporates the following provisions and clauses by reference. FAR 52.212-1, Instruction to Offerors-Commercial Items with the following addenda: Per FAR 12.603(b) the SF 1449 is not used. Paragraph (c), period of acceptance of offers -- Offeror agrees to hold the prices in its offer firm for 60 days after Government receipt of proposals. Paragraph 11, offers must provide a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish this information may be excluded from consideration. FAR 52.212-3, Offer Representations and Certifications-Commercial Items (a completed copy of this provision shall be submitted with the offer. Offerors who fail to submit a completed Representations and Certification may be considered non-responsive). FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, to include clauses (1), (5), (12), (13), (14), and (15). FAR 52.212-4, Contract Terms and Conditions-Commercial Items. FAR 52.212-2, Evaluation-Commercial Items with the above evaluation criteria substituted for paragraph (a). Additional Clauses: FAR 52.216-1, Type of Contract. The Government contemplates award of a firm fixed price contract resulting from this solicitation. FAR 52.232-18, Availability of Funds. FAR 52.217-5, Evaluation of Options. FAR 52.217-9, Option to Extend the Term of the Contract. Proposals must submit three (3) copies in writing, signed and dated to, Export-Import Bank, 811 Vermont Ave. NW, Washington DC 20571, Attn: Jacqueline Dennis. Offers are due no later than 4:30 p.m. on Aug. 6, 1999. Offerors must submit all technical questions concerning this solicitation in writing. Ex-Im Bank must receive the questions no later than 4:30 p.m. on July 23, 1999. Authorization is granted to electronically transmit questions to the issuing office. (THIS AUTHORIZATION IS NOT EXTENDED TO SUBMISSION OF PROPOSALS.) Ex-Im Bank will answer questions, which may affect offers in an amendment to this notice via CBD notice. The facsimile number is (202) 565-3528. The point of contact for all information regarding this acquisition is Jacqueline Dennis at (202) 565-3341. Posted 07/14/99 (W-SN353965). (0195)

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