Federal Emergency Management Agency, Mt. Weather Emergency Assistance Center, 19844 Blue Ridge Mountain Road, Bluemont, VA 20135

23 -- PURCHASE OF TRAVEL TRAILERS SOL EMV-2000-RQ-0005 DUE 120399 POC Mrs. Sandi Nixon, Contract Specialist, 540/542-2303 E-MAIL: RFQ No. EMV -- 2000-RQ-0005, sandi.nixon@fema.gov. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and issued under the authority of FAR Subpart 13.5 "Test Program for Certain Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. EMV-2000-RQ-0005, issued as a Request for Quotation (RFQ) is for the purchase of 8' X 30' travel trailers as identified below. The solicitation document and incorporated provisions and clauses are those in effect thru Federal Acquisition Circular 97-14. This procurement is a 100% small business set-aside, SIC Code is 3792/small business size standard is 500. It is anticipated that only one award will result via the issuance of firm-fixed-price Indefinite-Delivery/Indefinite-Quantity type order, However, the Gov't reserves the right to award multiple orders from this RFQ since multiple orders may be required to meet delivery requirements. In the event of multiple awards, each awardee will receive a minimum order of 100 units. The base order will be awarded for a total amount of 100 travel trailers with two options for additional quantities. One option will be for delivery orders issued against the order for 25 or more units and the other option will be for delivery orders issued against the order for 1 to 24 units. The option items' quantities will be ordered via the issuance of Delivery Orders against the original order. Additionally, option items are subject to the availability of current FY funds. The 100 units are the guaranteed minimum quantity to be ordered and no more than a maximum total of 400 units will be ordered under the resulting award. The base order amount of units are required to be delivered, FOB Destination, to North Carolina, specific delivery address to be provided in the award document (this will also be the place for inspection and acceptance). The optional units may be deliveredto other parts of the U.S. and its possessions in the event of another disaster, during the life of the order. The delivery orders issued for the optional items will specify the delivery location. Gov'ts required delivery time for the base amount of units is 7 calendar days of order award. The successful Contractor shall also be capable of providing the 300 optional units in specified quantities within 7 calendar days of award of the optional quantities. The period of performance is anticipated to be from date of award for a twelve month period. ITEM NO. 1: Travel Trailers, 8' Wide X 30' Long, 100 EA. ITEM NO. 2: Travel Trailers, 8' Wide X 30' Long, for additional orders in quantities of 25 or more, ITEM NO. 3: Travel Trailers, 8' Wide X 30' Long, for additional orders in quantities of 1-24. SPECIFICATIONS: These specifications establish the minimum standards for travel trailer construction and outfitting to meet FEMA contract requirements. The minimum standards are intended to encourage competition through the use of manufacturers' standard designs and/or readily available factory or sales outlet stocks. The standards shall not be considered restrictive in that the supplier may provide "equal or better" units considering competitive price and delivery requirements can be met. MANDATORY: A. All travel trailers shall be constructed according to industry standard practices and all applicable codes and regulations. B. All travel trailers shall be standard production models, less any options or value added amenities. All units shall be of a quality normally provided to private sector buyers. All supplies and furnishings must be new and current models. C. All travel trailers shall be 8' wide and shall not be less than 28' long, but not more than 30' long. D. All travel trailers shall be configured to sleep 6 people. E. All travel trailers shall be complete with furnishings and appliances, the quality of which shall not exceed that which is considered to be industry standard with no upgrades. F. All travel trailers shall be equipped with stabilizer jacks. G. All travel trailers shall be constructed in a manner which allows for uniform placement of utility connections. H. All travel trailers shall be warranted for a 12 month period. I. All travel trailers shall have at least 1 private bedroom area. J. A 50' long power supply cord shall be provided (instead of the standard 25' cord). K. Travel trailers shall not include awnings. L. Travel trailers shall have factory installed steps that have 2 treads. M. Travel trailers shall be equipped with a smoke detector and a 2 lb. Fire extinguisher. N. Refrigerators shall be 5 cubic feet electric only. O. Travel trailers shall be provided with 5 packets of chemicals for treatment of sewage holding tank. P. Travel trailers shall have roof mounted air conditioning. Q. The Contractor shall supply 10 sets of master keys for each type of lock assembly used. NONMANDATORY: The offeror shall have an adequate production system that will allow the Contractor to propose a delivery schedule thatwill meet the Government's delivery schedule requirements as identified above. EVALUATION: The Gov't will make award to the responsible offeror whose offer conforming to the stated requirements will be most advantageous to the Gov't, price & other factors (i.e., nonmandatory items {production capability & proposed delivery schedule}and past performance) Technical is of greater importance when compared to price, therefore, the Gov't will utilize Best Value procedures IAW FAR Subpart 13.106 in making award. All requirements identified as MANDATORY must be met by an offeror's product in order for the product to be considered. Failure to meet any one of the single elements identified in the specifications will eliminate that particular proposed product from further consideration. NONMANDATORY criteria will be evaluated as does not meet, partially meets, meets, or exceeds. For firms meeting all mandatory requirements, a qualitative determination of nonmandatory items will be made. A best value determination will then be made based on: (a) nonmandatory items, (b) past performance, and (c) price. Nonmandatory items and past performance, when combined, are to be considered of approximate equal value to price. Offerors are to submit, as a part of their response, five recent sources that can verify past performance of similar items of comparable dollar value. This information SHALL include name and working telephone number of the point of contact for reference information. Offerors SHALL submit a detailed technical description of the proposed travel trailer, to include as a minimum, product literature, floorplan, and installation/set-up instructions. Failure of an offeror to submit the detailed technical description will result in that product being rejected from further consideration. Further, technical description which fails to show that the proposed product(s) complies with the MANDATORY requirements stated above will result in the rejection of that product(s). Offerors SHALL provide evidence of their production capability and a proposed delivery schedule. Evaluation of price: Item Nos. 2 & 3 are for indefinite quantities, therefore, the evaluation quantities for these items will be based on FEMA's estimates. FEMA estimates that 75 travel trailers will be ordered under Item No. 2 and that 25 travel trailers will be ordered under Item No. 3. In order to determine the total evaluated price, the Gov't will multiply Item No. 1 by the proposed unit price and the guaranteed amount of 100, multiply Item No. 2 and Item No. 3 proposed prices by the aforementioned estimated amounts. The sum of the total evaluated line item prices will be the total evaluated price for the proposal. FAR Clause 52.212-1 "Instructions to Offerors -- Commercial" applies to this acquisition and the additional instructions contained above regarding information to be provided as a part of the offeror's response (i.e., technical product description, production capability, proposed delivery schedule, and past performance data) are included in order to supplement the information required in the aforementioned provision. Offerors are to include a completed copy of FAR provision 52.212-3 "Offeror Representations and Certifications -- Commercial Items" w/their response. The following FAR clauses also apply: 52.212-4 "Contract Terms and Conditions -- Commercial Items," 52.212-5 "Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items," 52.203-6 "Restrictions on Subcontractor Sales to the Government, ALT I," 52.219-5 "Very Small Business Set-Aside," 52.219-8 "Utilization of Small Business Concerns," 52.219-14 "Limitations on Subcontracting," 52.222-26 "Equal Opportunity," 52.222-35 "Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era," 52.222-36 "Affirmative Action for Workers with Disabilities," 52.222-37 "Employment Reports on Disabled Veterans and Veterans of the Vietnam Era," and 52.225-3 "Buy American Act -- Supplies." Regarding FAR Clause 52.212-4, the following clauses are addenda to the clause: 52.211-5 "New Material," 52.216-18 "Ordering," 52.216-19 "Order Limitations" (fill-in's: para (a) to be filled in at time of award, para (b)(1) 150 units, para (b)(2) 200 units, para (b)(3) within 14 calendar days, para (d) within 5 calendar days), 52.216-22 "Indefinite Quantity," 52.216-27 "Single or Multiple Awards," and 52.232-18 "Availability of Funds." The aforementioned provision and clauses can be accessed electronically at http://www.arnet.gov/far/ and http://www.gsa.gov/far/. Due date for receipt of responses to this RFQ will be 15 business days following the publication date of this notice, COB (3:30 PM, EST) to FEMA, MWEAC, PO Box 129, Berryville, VA 22611, ATTN: Mrs. Sandi Nixon, Bldg. 413. Questions regarding this RFQ are to be addressed to Mrs. Nixon at PHONE 540/542-2303, FAX 540/542-2632. Technical and/or administrative questions must be received by Mrs. Nixon NLT 5 business days following the publication date of this notice and may be fax'd to the number shown aboveor sent via electronic mail to sandi.nixon@ fema.gov. Amendments to this RFQ will be published in the same manner as the initial synopsis/solicitation. Contractors interested in responding to this RFQ are requested to submit a brief written request to the address shown above in order that a bidders list can be developed by the Gov't for purposes of notifying Contractors of any amendments that may be issued. See Numbered Note 1. Posted 11/18/99 (W-SN401719). (0322)

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