X -- LEASE OR RENTAL OF FACILITIES

Notice Date

September 19, 2000

Contracting Office

Corporation for National Service, Office of Procurement, 1201 New York Ave. N.W., Washington, DC 20525

ZIP Code

20525

Solicitation Number

NA

Response Due

October 5, 2000

Point of Contact

Bettye Hammond, 214-880-7069

Description

The Corporation for National and Community Service, a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, meals, and meeting space for one AmeriCorps*VISTA Supervisor Training during the week of October 30-November 2, 2000 in Phoenix, Arizona. Facility must have general session room to accommodate up to 175 persons, classroom style, and up to two (2) breakout rooms which can accommodate 40 to 45 people. Audio/visual needs are flip charts and overhead projector for general and breakout sessions. Water and glasses must be provided at all times in all meeting areas. Events will require sleeping space for approximate 175 persons, single occupancy per night with access to individual beds. Events will start at 1:00pm on October 30th and end on November 2nd at 4:00pm. Of the group of 175; 35 will arrive on Sunday, October 29th and 140 will arrive on Monday, October 30th. The specific meeting requirements for each event are as follows: DAY 1 -- A registration space with four (4) six-foot skirted tables to accommodate a flow of registrants from 8:00 a.m. until 12:00 noon. A general session room set in round style for up to 175 people with table at front to accommodate speaker's needs, including podium. Audio-visual needs include a large projection screen (10 ft.), an audio-visual cart with overhead projector, an extension cord, wireless microphone, and 2 flip charts. Afternoon beverage break for (175). 2 breakout rooms in round setup for (20) and (60) with flip charts, overhead & 6ft.screens. Afternoon break and Buffet Dinner served for (175). DAY 2 -- Hot breakfast, lunch, and dinner for (175). A registration table set outside the general session room. A general session room set round style for up to 150 people in the morning. 2 breakout rooms in round style for 30 and for 20 persons. Audio-visual will be the same as Day 1. Morning and afternoon beverage breaks (175). DAY 3 -- Hot breakfast, lunch, and dinner for (175). A general session room set round style for up to 150 persons. 2 breakout rooms set in round style for up to 30 persons each. Morning and afternoon break for 175. Audio/visual needs will be the same as Day 1. DAY 4 -- Hot breakfast, lunch, and morning break for (175). 2 breakout rooms set in round style for up to 30 people each. Audio/visual needs are the same as Day 1. All activities will conclude by 4:30 p.m. To be considered, bids need to include the following information: (1) Per night sleeping room rate for single occupancy; (2) Per person meal charges for the following: dinner with an afternoon beverage break on Day 1 , breakfast/lunch/dinner with morning and afternoon beverage breaks on Day 2 & 3, and breakfast and lunch with a mid-morning beverage break on Day 4. The selected vendor must be prepared to provide vegetarian and kosher meals. Approximately 25% of all meals will be vegetarian; (3) If bid is made on a per person cost inclusive of all costs, a single night cost must be provided for guests staying for less than full event and food costs for participants not staying at hotel; additionally, please note how many room nights are required to receive any complimentary sleeping rooms; (4) Charges for meeting space if any, and individual items of audio-visual equipment; (5) Parking for participants and at what cost; (6) A description of the shuttle service available to and from the airport and any costs associated with shuttle transportation; (7) reduced costs for staff requiring lodging on-site, based upon number of overnight quests; (8) Vendor must provide on-site representation during all dates of the event for coordination, problem solving and decision making. Federal regulations require that any hotel/conference space contracted shall meet and comply with American Disabilities Act (ADA) requirements, and FEMA certified for fire safety. Food, lodging and audio quotes need to include any gratuity and service charges. Price quotes due by close of business October 5, 2000, to Bettye Hammond, 1999 Bryan Street, Suite 2050, Dallas, Texas 75201. Only facilities within the Phoenix, Arizona commuting area need apply.

Record

Loren Data Corp. 20000921/XSOL001.HTM (W-263 SN498256)