W -- LEASE OR RENTAL OF EQUIPMENT

Notice Date

May 23, 2001

Contracting Office

Department of the Treasury, Bureau of Alcohol, Tobacco and Firearms, Acquisition Division, Room 3290, 650 Massachusetts Ave., NW, Washington, DC 20226

ZIP Code

20226

Solicitation Number

140100001401

Response Due

January 5, 2031

Point of Contact

Angel Matthews-Warren, acmatthews@atfhq.atf.treas.gov or (202) 927-8688

E-Mail Address

acmatthews@atfhq.atf.treas.gov (acmatthews@atfhq.atf.treas.gov)

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document and all incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-24. The following items are to be procured on a firm fixed price contract. The period of performance is for 1 year plus four each 1 year options. Requirement is for the purchase of Contractor Services for 168 Stand Alone Postage Meters and Desktop Mailing Systems designated specifically for a low volume mailer. Service plan must be included. Mail must be capable of manual feed into the meter which then stamps the envelope with the exact postage required and postmarks the mail piece, the meter must print postage on meter tapes for processing parcels and oversized envelopes, must account for all postage cost, envelope size unlimited; envelope thickness up to ", . The contractor's equipment shall perform the following tasks: a) Provide low volume Postage-By-Phone meters; b) Meter function must provide single decimals and imprints over $10.00 and automatic postmarking; c) Built-in envelope ejector and postage tapes that can print the exact postage amount needed for large flats, packages and tubes; d) Accept either a mechanical or an electronic meter interchangeably; e) Mailing machines must have special function keys that will provide postage used, postage unused, piece count, batch value, batch count, plus an add postage key for special charges; f) Meters must have the capability to track up to 10 accounts for cost center chargebacks; g) Include low volume mailing machines; h) Create/produce meter imprints and automatically produce wet, dry, or pressure sensitive meter tapes; I) Have self-enclosed tapes that can roll up to $99.99 for all mail material of the various classifications that enter USPS/UPS channels. Equipment must be operator reprogrammable to accommodate changes in rates; Contractor must be able to provide access to a computerized network for speedy response to service calls; Vendor will replace any damaged/broken meter at no additional cost; Contractor must provide unlimited service by trained technicians to all 218 Nationwide locations, including Guam, Hawaii, Peurto Rico and New Mexico within 8 hours. (COMPLETE LIST OF LOCATIONS AVAILABLE UPON FAXED REQUEST TO THE CONTRACTING OFFICER); Contractor must have parts readily available for repairs to the equipment nationwide; Contractor must deliver new Stand Alone postage meter within 10 days after award; Contractor must provide a complete inventory of all leased equipment within 24 hours of request; After notification, contractor must allow ATF personnel to temporarily relocate meters until a replacement meter has been ordered and installed; When required, contractor must allow ATF to cancel meter rentals without financial obligation; Contractor must be able to provide postage summary reports for all meters in use by serial numbers, location, date meters were issued, grand total of replenishments on monthly and quarterly basis.; Contractor must be able to block replenishments and only allow authorized personnel to reset meters. When requested, vendor will conduct site survey when equipment requires upgrading; When applicable, vendor must replace meters that have old technology with new meters; Any information obtained concerning the ATF as a result of this effort shall be used only for purpose of accomplishing contract requirements. Contractor agrees never to sell Bureau addresses. Billing and Payments: The contractor shall invoice the government on a monthly basis for each meter rental. Contractor must accept credit card as payment for meter rental; The following provisions are applicable to this acquisition: (a) FAR 52.212-1, Instructions to Offerors-Commercial, (b) FAR 52.212-4, Contract Terms and Conditions-Commercial Items, (c) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items. The provision at FAR 51.212-2 Evaluation-Commercial Items applies to this acquisition. Evaluation factors in declining order are as follows; Past Performance, Quality, and Cost. Past performance and quality combined are more important than cost. Awardee must complete a SF-3381 ACH Vendor/Miscellaneous Payment Enrollment Form. Quotes must include delivered price and product literature, which lists specifications. Award will be based on meeting the technical specifications listed above, on an ALL OR NONE basis and the BEST VALUE to the government. The Government may elect to pay a cost premium to select an offeror whose ratings on non-cost evaluation factors (e.g. past performance, and quality) are superior. A "premium" is defined as the cost difference between the lowest evaluated cost of a technically acceptable offer and a higher priced offer deemed to be superior from a Past Performance and/or Quality standpoint. However, the Government will not make an award at a significantly higher overall price to achieve only slightly superior Past Performance and/or Quality. Quotes will be acceptable by mail or by facsimile at 202/927-8688. Questions concerning this procurement should be addressed by fax to Angel C. Matthews-Warren, Contracting Officer, (202) 927-8688. All interested parties must submit a quote by 5:00 p.m. EST May 31, 2001.

Record

Loren Data Corp. 20010525/WSOL001.HTM (W-143 SN50M9I9)