T -- PHOTOGRAPHIC, MAPPING, PRINTING, & PUBLICATION SERVICES

Notice Date

June 5, 2001

Contracting Office

National Cancer Institute, Research Contracts Branch, PSAS, 6120 Executive Blvd, EPS/Room 638, Bethesda, MD 20892-7227

ZIP Code

20892-7227

Solicitation Number

RFQ-NCI-10027

Response Due

June 21, 2001

Point of Contact

Cynthia Brown, Purchasing Agent, 301-402-4509, Gail Zois, Contracting Officer

Description

The NCI requires the following printing services and deliverables. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in the FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and a separate written solicitation will not be issued. This solicitation, No. RFQ-NCI-10027, includes all applicable provisions and clauses in effect through FAR FAC 97-23. The acquisition will be made pursuant to the authority in FAR 13.5 to use simplified procedures for commercial. This requirement is set-aside for small business. The North American Industry Classification Code is 323110, and the business size standard is 500 employees. All prospected offerors should have a copy of the booklet "Standard Technical Specifications for NCI Printing Requirement" (hereafter referred to as NCI Standard Specifications) issued by DHHS/NIH/NCI. The information in this booklet provides supplemental information necessary for potential offerors to have a complete understanding of the specifications set forth below. Copies of the booklet may be requested from Cynthia Brown, at (301) 402-4509. REQUIREMENTS: TITLE: Pap Test & Cervical Cancer Materials. PRODUCT: Eight separately packed items, plus 50,000 assembled kits of ten items. #1. 4 pages, 5-3/8" x 8-3/8", 200,000 copies, PMS 5145 + 4/C process; #2. 4 pages, 5-3/8" x 8-3/8", 10,000 copies, PMS 3265 + dense Black ink; #3. 4 pages, 5/3/8" x 8-3/8", 200,000 copies, PMS 5005 + 4/C process; #4. 4 pages, 8-3/8" x 10-7/8", 10,000 copies, PMS 5005 + 4/C process; #5. 6 pages, 5-3/8" x 8-3/8", 200,000 copies, PMS 120, 3265 + 4/C process; #6. 4 pages, 8-3/8" x 10-7/8", 200,000 copies, PMS 5135 + 4/C process; #7-a. 50 sheet pads 8-3/8" x 10-7/8", PMS 3265 + Black, 20,000 pads with a diecut short folded tab, printed backer 8-3/8" x 11-3/8" in Black ink; #7-b. 50 sheet pads 8-3/8" x 10-7/8", PMS 5135 + Black, 20,000 pads with a diecut short folded tab, printed backer 8-3/8" x 11-3/8" in Black ink. NOTE: The assembled kits will contain a sample pad of each version only, consisting of five leaves of tear-off stock, not fifty sheets, as in the separate items described above; #8. Open side envelop, 9-1/2" x 12-1/2", (used in the kits only, 50,000 copies); #9. Letterhead, 8-1/2 x 11". (used in the kits only, 50,000 copies). TOTAL QUANTITY: 1,360,000 copies and the final films as required in the production of printing. QUALITY: Level 2 printing and finishing attributes are required for this specification. Reference GPO Publication 310.1 for attribute requirements. Printing is the predominate production function and none shall be subcontracted. FURNISHED MATERIALS: 1 Macintosh Zipdisk consisting of Adobe art & Quark page layouts from desk-top created files together with laser color proofs. The contractor shall RIP films from a Hi-Res drum device only, Capstan output is not acceptable. Files contain Hi-Res process images as well as all other design elements. PROOFS: Provide 2 sets of laminated halftone dot proofs, from final films, stripped to show the full press sheet imposition, including colorbar, showing guide, gripper and ruled-up for all bindery marks of each form, plus 2 dylux proofs, with all elements in proper position, folded and trimmed to final size. NCI Shall retain one complete set. Laminated proofs shall match the required PMS colors exactly or the contractor can, at their option, provide press proofs for evaluation. No "process build" or stochastic styled proofs are acceptable. INKS: 4 color process, PMS 120, PMS 3265, PMS 5005, PMS 5145 and dense Black Ink. Solid inks required, no builds allowed. Inks shall contain minimum percentages of vegetable oil in compliance with federal procurement mandates as follows: Heat-set litho/10%, sheet-fed litho/20%, forms/20%. BINDING: Items #1-6, Bleed trim each on four sides, diecut channel score and fold to the final page sizes as listed on page one of these printing specifications. A litho press score and/or a rotary score on the folder is not acceptable. No alternate trim sizes will be considered. Run all the paper grain parallel with the folds. Both Item #7's , collage 50 sheets, keeping the two lots separate, and pad along the head (short dimension) using clear or white compound only. Diecut the backer sheet and fold the tab in approximately 1-1/2 inches short of the foot trim. Affix the backer sheet into the padding to crate a unified product, trim three sides to a final size of 8-3/8" x 10-7/8". NOTE: The assembled kits will contain a sample pad of each version only, consisting of five leaves of tear-off stock, not fifty sheets, as in the separately packed items described herein. Item #8, open side envelop, 9-1/2" x 12-1/2". Item #9, trim four sides to 8-1/2" x 11", run the grain the 11" way. COLLATING/PACKING: Collate one copy of each item and insert into the open side made up envelope, seal the adhesive flap and pack into cartons. Use the sample pad versions for assembly. The balance of components shall be plastic strapped in units of twenty copies each, except for the fifty sheet pads, keeping the lots separate, pack in new 275 pound test corrugated containers filled to the top. The cartons shall be specifically manufactured to fit each product. The maximum weight shall not exceed 48 lbs. per carton. Products must lay flat, do not stand upright in cartons. No packaging deviations shall be allowed. Label or stencil on one of the carton ends. PAPER: Items #1-6, Cover -65 lb. White #1 Patina matte finish cover, brightness 87. (Frostbrite, Mountie, Moistrite or an approved equal). Item #7, Backer Cover -100 lb. White #1 dull finish cover (Vintage Velvet, Signature, Lustro, or an approved equal). Sheets Text-70 lb. White #1 offset opaque text, brightness of 90. (Hammermill, Simpson, Springhill, or an approved equal). Item #8, Envelope, 9-1/2" x 12_1/2", 28 lb. White Wove or White Kraft. Item #9, Text-70 lb. White #1 offset opaque text, brightness of 90. (Hammermill, Simpson, Springhill, or an approved equal). Only those papers listed above as approved #1 sheet equals will be considered. See the 34th edition ( 00-01" issue) for the Competitive Grade Finder. Both the text stock and cover stocks, when required must be the same brand name items, and all the leaves within each book must be matching. All offset text stock when required, must be smooth finish only. Rolland Opaque is not an approved alternative sheet. American mill brand manufactured papers only, private label and or foreign manufactured papers shall not be acceptable. SEPARATIONS: None required, (all illustrations are contained in the electronic files). Match the provided reference images as a guide to color expectations on films and press. Also refer to NCI Standard Technical Specifications. FORMAT: Items numbered #1 through #6 print face and back, items #7-9 print one side only. PRINTING: Print item 1 in screens and solids of PMS 5145 + one full process color illustration on page one. The inside pages (2 & 3) print in two colors as screens and solids of PMS 5145 plus dense Black ink. #2, print in two colors as screens and solids of PMS 3265 plus dense Black ink. #3 & 4, print in screens and solids of PMS 5005 + one full process color illustration on page one. The inside pages (2 & 3) print in two colors as screens and solids of PMS 5005 plus dense Black ink. #5, print the outside three pages in screens and solids of PMS 120, PMS 3265 plus two full color process illustrations. The inside three pages print in both PMS colors plus Black ink only. #6 print in screens and solids of PMS 5135 + one full process color illustration on page one. The inside pages (2 & 3) print in two colors as screens and solids of PMS 5135 plus dense Black ink. #7-a, print in two colors as screens and solids of PMS 3265 plus dense Black ink on the sheets, the backer is dense Black ink only, both parts are 1/side only. #7-b, print in two colors as screens and solids of PMS 5135 plus dense Black ink on the sheets, the backer is dense Black ink only, both parts are 1/side only. NOTE: The assembled kits will contain a sample pad of each version only, consisting of five leaves of tear-off stock not fifty sheets, as in the separate items described above. #8, print in two colors as screens and solids of PMS 3265 plus dense Black ink. #9, print in two colors as screens and solids of PMS 5135 plus dense Black ink. You will not have to convert the envelope, the design works on a stocking one! NOTE: Heavy ink coverage is required and the contractor shall take any & all necessary precautions to prevent ghosting and lay a smooth, uniform ink film. "Ghosting & "in-line problems" shall not be acceptable. All items shall be printed on a lithographic printing press capable of printing all the ink colors with one pass through the press. Web-fed lithographic production equipment if used, shall be heat-set only. COATING: Overall aqueous coat, satin finish, both sides of items #1 through #6. A "dry-trapped" coverall dull varnish may NOT be substituted at the contractor's option. MARGINS: Bleeds, follow trim marks on furnished camera copy. DISPLAY EXAMINATION: Examination of the camera copy is an integral part of these specifications. No additional payment will be allowed due the contractor's failure to examine the copy and throughly understand the nature and extent of the work to be performed. PRESS INSPECTION: Press sheets shall be inspected at the contractor's printing facility for quality conformance. Each press sheet form must contain one color bar, at least 3/16" in width, for each ink color placed parallel to the ink rollers. Color control bars (such as, BRUNNER, GATF or GRETAG) must contain star targets, trapping, tint and dot gain patches, process built grays, if applicable, and extend the full width of the press sheet. Ink densities shall be constant across the full width of the sheet with no deviations to exceed plus or minus of one percent. Light and heavy inking is not allowed. The contractor shall provide the correct viewing conditions for all press sheet inspections including 5000 degree kelvin light sources housed in a completely enclosed neutral gray booth and functional densitometers. PREAWARD SURVEY: In order to determine the responsibility of the prime contractor, the government reserves to QATAP evaluate, or other evidence of technical, managerial, financial and similar abilities to perform, prior to the award of a contract. RETURN MATERIALS: Return all camera copies or furnished materials as received plus two file copy printed samples. Inventory the NCI final film negatives, create a digital deliverable (Macintosh compatible CD-Rom disk of the high re-files) and furnish copies of all the signed receipts in one package to Paul LaMasters, NCI Printing Officer, Office of Cancer Communications, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892. NEGATIVES: Compose negatives are RRED final films in two page printer's spreads only, allowing a minimum of " working margins on all sides, using .007 film, (.004 film is allowed if computer electronic files were provided by the NCI). Pin hole registration punching of the final films is required and composed, not stripped, registration marks on all sides. The contractor shall inventory all the final negatives withing their facilities until called for return by the government. Ownership of these furnished films shall remain the government's property. Industry trade customs shall not apply to film, flats, proofs or color oks. Pack films to protect emulsion layers and furnish each film set with the associated top sheet containing wet ink density readings, or your press oks for future color match. Films shall be ready for subsequent reprints without additional effort beyond exposures. If digital direct-to-plate technologies were used, the contractor shall also be required to furnish films as a deliverable item upon request. Label: 01-NCI-PC-083, Pap Test & Cervical Cancer Materials (composed negatives & oks for storage). SHIPPING: 10 advanced sample copies to: National Cancer Institute, Attn: Printing Officer, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, Md 20892; Ship 15 "file copies" to: Library of Congress, Madison Bldg, Exchange & Gift Division, Federal Documents Section, C Street, North East, (between 1st & N Street)Washington, DC 20540; Ship 736 "depository copies" to: US Government Printing Office, Depository Receiving Section, Jackson Alley, Room #A-150, Washington, DC 20401, Mail Stop: SSLA, Attn: Mr. William Teele, label cartons Item #507-G-02; Ship the balance of bulk copies to: Aspen Systems, Inc., Attn: Mr. Andy McMahon, 1000 Haverhill Road, Baltimore, MD 21229, (410) 644-7853. Ship 100,000 copies of item 6 only to: HCFA Warehouse, 7500 Security Blvd., Baltimore, MD 21244 (Name and Phone furnished at award). Proofs will be withheld 3 working days from the time they are received until they are returned back to the contractor's facilities. Label the proof package with the NCI PC number and product title. Return the materials in the proper order as originally provided by the government. PRESS SHEET INSPECTION requires 5 working days notice. Notify the NCI Printing Section (301) 402-2624 of the day and time press sheets will be available for inspection. SCHEDULE: Display of materials at NCI, OCC, Building 31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892 on 06/18/01. Assuming an award date of 6/22/01, material shall be picked up on 6/25/2001, all copies due at destination by Noon on 7/27/01. NOTE: Advanced samples copies must be received at the NCI Office of Cancer Communications prior to any bulk distributions. On 8/3/01 the return of furnished materials and receipts shall occur. NOTE: Please be aware that without the return of all the furnished items, complete as specified within these printing specifications, payment will/can be withheld until all these materials are received. Be prepared to furnish a signed receipt should your billing be delayed. The package shall include copies of all the shipment documents with signatures by the receiver and two sample file copies. The contractor shall initiate contact with our warehouse, if the inventory control number is not furnished, prior to labeling any cartons. Typically, the number is also listed on the back cover of all the publications, in the lower right hand position by the spine. If the number is provided use it on the cartons. Receiving hours are 6:30 am- 12:00 (noon) and 1:00 PM -- 3:30pm, Monday -- Friday. Call for delivery appointment prior to any bulk shipments. Ship the samples to National Cancer Institute, Office of Cancer Communications, Building #31, Room 10-A-28, 9000 Rockville Pike, Bethesda, MD 20892, Attn: Printing Officer, (301) 402-2624. Label each carton on one end with the NCI PC No., Title, Inventory Number and the Quantity per carton & per package. 01-NCI-PC-083 (qty per package/qty. Per carton) Pap Test & Cervical Cancer Materials, Inventory No. Plastic strap band every skid twice in both directions over corrugated edge protectors and wooden skit tops, 40" x 48". Cover skids with plastic stretch wrapping after banding, tops and edge protectors. Affix a packing list for all deliveries to the last pallets loaded on the truck. All skids shall be four-sided entry and the weight must not exceed 2,000 pounds, do not side load or double stack on the truck trailers. Stack skids not to exceed 50" from the floor to top. The required GPO styled pallet size dimensions are Side Dimension: 40" and Front Dimensions: 48". The cartons shall only be new 275 lb. Test corrugated and specifically made to contain the products as specified, "PACKING. Basis for award: Award will be made to the responsible offeror with the responsive, lowest priced quote that fully meets the requirements of the solicitation. PROVISION AND CLAUSES: The following FAR provisions and clauses apply to this acquisition: FAR 52.212-4, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITIONS; FAR 52.213-3, OFFEROR REPRESENTATIONS AND CERTIFICATION-COMMERCIAL ITEMS-WITH DUNS NUMBER ADDENDUM, FAR 52.212-4, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES, OR EXECUTIVE ORDERS-COMMERCIAL ITEMS-DEVIATION FOR SIMPLIFIED ACQUISITION. The following FAR clauses cited in paragraph (b) of the clause at FAR 52.212-5 are also applicable to this acquisition; FAR 52.222-26; EQUAL OPPORTUNITY; FAR 52.222-35, AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA; FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF VIETNAM ERA; FAR 52.225-3, BUY AMERICAN ACT SUPPLIES; AND 52.232-34, PAYMENT BY ELECTRONIC FUNDS TRANSFER-OTHER THAN CENTRAL CONTRACTOR REGISTRATION. Full text copies of the representations and certifications for other cited provisions and clauses may be obtained on line at the NCI website at http://amb.nic.nih.gov or from Cynthia Brown, Purchasing Agent, (301) 402-4509. OFFERS: Offers must be submitted on an SF-18 or SF1449 with a completed "Schedule of Supplies/Services". Quotation/Offers must be accompanied a completed "Offeror Representations and Certifications-Commercial Items- with Duns Number Addendum," signed by an authorized representative of the offeror. Offers/Quotations must be received in this office by 1:30 PM (Washington, DC Local Time) on 6/21/01. Please refer to the solicitation number RFQ-NCI-NQ-10027. See numbered note #1.

Record

Loren Data Corp. 20010607/TSOL002.HTM (W-156 SN50O044)