J -- FITNESS EQUIPMENT MAINTENANCE

Notice Date

August 17, 2001

Contracting Office

Department of the Air Force, Air Education and Training Command, Lackland AFB Contracting Squadron, 1655 Selfridge Avenue, Lackland AFB, TX, 78236-5253

ZIP Code

78236-5253

Solicitation Number

Reference-Number-F9ABSP11900200

Response Due

September 7, 2001

Point of Contact

Mary Lou Walther, Contract Specialist, Phone (210)671-1732, Fax (210)671-3179, Email marylou.walther@lackland.af.mil -- Victoria Nemmers, Contracting Officer, Phone (210) 671-1746, Fax (210) 671-1199, Email victoria.nemmers@lackland.af.mil

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Reference number F9ABSP11900200 is issued as a Request for Quotations (RFQ). This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 97-15. This is a 100% small business set-aside. The NAICS Code is 332212. The size standard is 500 employees: Maintenance Agreement The contractor shall furnish all labor, tools, and transportation necessary for the maintenance and/or pad replacement of the following exercise equipment and cardio theater components. This also includes service calls, quarterly preventive maintenance, replacement pads, and labor. Repairs will be completed 72 Hrs after notification. Equipment located: 37 Training Wing Fitness Centers Lackland AFB, TX: Period of Performance: 01 Oct 01 ?30 Sep 02. STATEMENT OF WORK 1.Description of Work: a. Scope: The contractor will perform the following services to exercise equipment at specific locations identified within this purchase order. The contractor shall provide all personnel, tools, equipment, materials, supervision and other items necessary to inspect and repair equipment at all 37th Training Wing Fitness Centers as defined in this statement of work. b. Repairs: All repairs will be approved by the Athletic Director, Asst. Director, or any other individual designated to have this authority. All replacement parts will be furnished by the Government. 2. Personnel/Qualification: a. Service Technicians: All technicians must possess a minimum of specialized experience in the repair and maintenance of commercial brand name fitness equipment to include life Fitness, Cybex, Stair Master, Nautilus, and Nordic Track. The only exception shall be a trainee technician who is under the direct and constant supervision of a qualified technician as outlined above. b Contract Manager: The contractor shall provide an individual to serve as Contract Manager. The Contract Manager is responsible for any and all work performed. The name of this person and an alternate, if any, shall be provided to the Athletic Director within ten (10) days of contract award date. c. Employees: The government is authorized to restrict the employment under this contract of any contractor employee, or respective contractor employee who is identified as a potential threat to the health, safety security, general well-being, or operational mission of these facilities and/or its patrons. 3.Quality Control: The contractor shall ensure that all work is performed under this statement of work meets the quality as outlined in Paragraph 7. 4. Hours of Operation: a. The contractor shall be available for all work to be done on equipment between the hours of 0800 and 1700, Monday through Friday, excluding Federal holidays. b. Any work performed after hours shall be given proper authorization from the Athletic Director prior to doing so. c. The contractor shall coordinate all preventative quarterly maintenance with the using activity at least fifteen (15) calendar days prior to doing so. 5. Government Furnished Supplies and Service. a. An individual from the using activity is required to sign all service invoices verifying completion of work and satisfaction of service received. b. The government will furnish all parts which would bring any piece of equipment up to standards. 6. Contractor Furnished Supplies and Service. a. Maintenance/Repair Log: The contractor shall provide and maintain a detailed log listing any and all service performed on each individual piece of equipment covered under this agreement. The log must include the following information: manufacturer, model no., serial no., unit no., date work performed, description of work performed, date of service call, date repaired, cost of repair, parts installed. 7. Specific Tasks: a. The contractor shall provide scheduled quarterly preventative maintenance and on-site unscheduled service calls in accordance with manufacturer?s specifications on all equipment housed at each Fitness Center. b. Preventative maintenance is the care and services of equipment for the purpose of retaining the equipment in serviceable condition in accordance with manufactures specifications as listed in technical literature. This inspection includes checking for proper operation detection, and correction of incipient failures. Either before they occur or before they develop into major problems. Maintenance includes, but is not limited to, inspection, lubrication, adjustment, calibration, interior cleaning pad repair and replacement of worn and/or deteriorated parts. Preventative maintenance should be accomplished within the prescribed time frame as recommended by the manufacturer. c. Upon arrival the contractor?s service technician will work continuously. until repairs are complete, per manufacturer?s specifications. The only exception to this is a delay due to shipping of replacement parts. d. The contractor shall respond to unscheduled service calls within twenty-four (24) hours of notification. e.The contractor?s service technician shall prepare a service report for each service call (scheduled or unscheduled) and obtain a signature from the using activity to certify that the service was completed and accepted. f. Before replacing parts, the contractor shall provide the Athletic Director, Asst. Director or designated individual with this authority, a list of parts required for the job.. Replacement parts will be furnished by the Government. 8. Points of Contact: Athletic Director, Asst. Athletic Director and any other designated individual can be contacted at 925-4850-671-2554. 9. Reliability: Uptime is defined as the time the equipment is performing according to manufacturer?s specification. Downtime is defined as the time when the system is deemed not available due to breakdown, ongoing corrective maintenance, or failure to perform according to specifications. 10 Serviceable Equipment: a. Only equipment in serviceable condition is to be covered under this agreement. b. Equipment is considered serviceable only if it is performing all of its intended functions and there are no missing or broken parts impeding its performance. c. Within ten (10) business days after receipt of this order, contractor shall notify the Base Fitness Center POC and inspect all equipment to determine the status of all equipment to be maintained. 11. Pricing: Prices to the government shall be as low as or lower than those charged to the contractor?s most favored customer, in addition to any prompt payment discounts. 12. Service Not Included: a. Electrical work exterior to the machine. b. Excessive repairs necessitated by accident, fire, abuse, or misuse by government personnel as determined by the Base Fitness POC, without express written consent by same. 13. Invoicing: Contractor shall bid quarterly maintenance, unscheduled maintenance labor, repair labor. Invoices shall include contract purchase order, billing period, amount, make, model, and serial number of each machine serviced. Offerors shall include with their offers, a completed copy of 52.212-3 Offeror Representations and Certifications-Commercial Items. FAR clauses 52.212-4 Contract Terms and Conditions Commercial items, 52.212-5, contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, 52.232.33 Payment by Electronic funds Transfer-Central Contractor Registration, and DFARS, 252.204.7004 Required central Contractor Registration. The full text of these clauses may be accessed electronically at this address: http://FARSITE.HILL.AF.MIL. Responses to this RFQ must be received via fax or mail by 09 March 2001 no later than 4:00 pm Central Standard Time at the 37 Contracting Squadron, 1655 Selfridge Ave Bldg 5450, Lackland AFB, Tx. They should be marked with the reference number and addressed to Mary Lou Walther. Vendors not registered in the Central Contractor Registration (CCR) database, prior to award will be ineligible for award. Vendors may register for CCR at www.CCR2000.com. For questions concerning this solicitation contact Mary Lou Walther at 210-671-1760

Web Link

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Record

Loren Data Corp. 20010821/JSOL016.HTM (D-229 SN50V3M3)