C -- ARCHITECT-ENGINEER SERVICES FOR INDEFINITE DELIVERY CONTRACT #184 FOR NEW YORK DISTRICT BOUNDARIES, PRIMARILY WITIN THE UNITED STATES MILITARY ACADEMY, WEST POINT, NEW YORK

Notice Date

August 30, 2001

Contracting Office

US Army Corps of Engineers, New York District, Attn: CENAN-CT, 26 Federal Plaza, Rm 1843, New York, N.Y. 10278-0090

ZIP Code

10278-0090

Solicitation Number

CBAEN-01-242-0010

Point of Contact

Willien Cunningham, Procurement Assistant 212-264-9123

Description

Location of work: Primarily United States Military Academy Scope of Services required: These services will be provided under one (1) Indefinite Delivery Contract. This contract will be for a base period of up to 12-months, with one option period of up to 12-months. The contract amount base period plus one option will not exceed $500,000 and will not exceed $250,000 per period. Individual task orders will not exceed $250,000. This contract will include an option for one (1) additional period under the same term and conditions as the basic contract. The government has the right to exercise the option period after the monetary limit is reached for the base period, prior to the expiration of the time period (365 calendar days). Regardless of issuance of succeeding option year, all negotiated task orders will use the 1st year rates for the 1st 365 calendar days of the contract. Government's obligation is to guarantee a minimum amount of payment of $5,000 for the base period and $2,500 for the option period. One A/E firm will be selected from this announcement. Estimated construction cost range is not applicable. Technical capability required: A/E services for the preparation of plans, specifications, analysis, reports, cost estimates, construction services and technical reviews for Spellman Hall, Washington Hall, Pershing Center, Visitor's Information Center, and Bldgs. 2113 & 785 at USMA which include but not limited to renovation, of offices, HVAC systems, roofing, plumbing, electrical systems, foundation, structural, utility systems, site work, sidewalk and roadway work. These projects will be designed in conformance with COE regulations and DOD design standards. Environmental studies to include permit investigations, the completion of permit applications and wetlands evaluation may be included. Possible lead paint, contaminated soil, and asbestos/PCB abatement may be included. Topographic surveys and subsurface explorations may be included. The following specific abilities and disciplines are minimally required: Architectural, Historical Architectural, Civil, Electrical, Mechanical, Structural, Cost Estimating, Fire Protection Engineer, Surveying, Geo-technical, Environmental specialists, and Certified Industrial Hygienist. Firms may be requested to fast track delivery orders. Multi-discipline capabilities of the prime firm is preferred. Firms must submit in their submission a plan for management of consultants, a plan for successful quality control and how they will integrate all design disciplines. Responding firms should indicate their ability to access an electronic bulletin board and Automated Review Management System (ARMS). Experience with the Corp's M-CACES Gold Cost Estimating program, or the firm's capability to use the program is required. Production of drawings (CADD) must be accomplished in the latest versions of Microstation and AutoCaD. Specifications and design analyses shall be prepared using the latest version of MS Word. In addition to the above, the selected firm should be required to produce Plans and Specifications in Electronic Bid Solicitation (EBS) format. Specification sections are to be provided in Portable Document Format, (.pdf) and Contract Design files are to be provided in Continuous Acquisition and Life-Cycle Support format, (.cal). Cost estimates shall be accomplished in the latest version of M-CACES. Special Qualifications: The selected firm must have proven capability to produce multiple delivery orders simultaneously. Previous experience in military installations, and experience with projects at USMA is preferred. Work anticipated under this contract includes Spellman Hall, Washington Hall, Pershing Center, Visitor's Information Center, and Bldgs. 2113 & 785. Previous knowledge of these facilities is preferred. Following in detail is the required services for each building: a. Spellman Hall HVAC/Sprinklers/Roof Repairs- additional user requested design services consisting of additional fire protection services, back-up generator and changes to the computer room layout as well as construction services. b. Renovation to Washington Hall Phases II, III, & IV- additional design services for Phase II to include renovation to the third floor heating system and construction services for Phases III & IV. c. Pershing Center- Construction Services. d. Visitor's Information Center- Construction Services. e. Life Safety Bldgs. 2113 & 785- Construction Services. Experience and knowledge of these buildings as well as masonry structures and Historic Architecture is preferred. An Architectural prime firm with full in-house capability is preferred. Fire Protection Engineering services are required. The firm must identify a Licensed Fire Protection/Detection Specialist and Designer for this contract. The firm must have working knowledge with Military Handbook 1008C, a.k.a, MIL-HDBK-1008C, dated 10 June 1997, Fire Protection for Facilities, Engineering Design and Construction. The Services and Qualifications of Fire Protection Engineers are shown in Section 1.5 of the MIL-HDBK-1008C, and a reiterated here: Major projects require the services and review of a qualified fire protection engineer. In addition, projects which involve design or modification of fire detection, fire suppression, or life safety systems shall require the services and review of a qualified fire protection engineer. A qualified fire protection engineer shall be an integral part of the design as it relates to fire protection. This includes, but is not limited to, building code analysis, life safety code analysis, design of automatic detection and suppression systems, water supply analysis, and a multi-discipline review of the entire project. For the purposes of meeting this requirement a qualified fire protection engineer is defined as an individual meeting one of the following conditions: a) An engineer having a Bachelor of Science or Master of Science Degree in Fire Protection Engineering from an accredited university engineering program, plus a minimum of 5 years' work experience in fire protection engineering. b) A registered professional engineer (P.E.) who has passed the National Council of Examiners for Engineering and Surveys (NCEE) fire protection engineering written examination. c) A registered P.E. in a related engineering discipline with a minimum of 5 years' experience dedicated to fire protection engineering. Fire Protection criteria shall conform to the requirements of the MIL-HDBK-1008C; the National Fire Codes, published by the National Fire Protection Association (NFPA), specifically NFPA 101, Safety to Life from Fire in Buildings and Structures, 2000 edition, except as modified within the MIL-HDBK-1008C; and portions of the Uniform Building Code (UBC), published by the International Conference of Building Officials, as specifically referenced within MIL-HDBK-1008C. Additional criteria includes portions of the Loss Prevention Data Sheets, published by Factory Mutual Engineering Corporation (FM), as specifically referenced within MIL-HDBK-1008C. PLEASE FILL OUT THE FOLLOWING REPERSENTATIVES AND CERTIFICATIONS AND INCLUDE IT WITH YOUR SF 255 AND 254. SMALL BUSINESS PROGRAM REPRESENTATIONS (MAY 2001) ALTERNATE I (OCT 2000) & ALTERNATE II (OCT 2000) (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541310 (2) The small business size standard is $4.0 million dollars (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. (b) Representations. (1) The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern. (2) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents, for general statistical purposes, that it ( ) is, ( ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002. (3) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a women-owned small business concern. (4) (Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern. (5) (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (b)(4) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a service-disabled veteran-owned small business concern. (6) (Complete only if offeror represented itself as small business concern in paragraph (b)(1) of this provision). The offeror represents, as part of its offer, that -- (i) It ( ) is, ( ) is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal office, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR Part 126; and (ii) It ( ) is, ( ) is not a joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (b)(6)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. (The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture: ____________.) Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. (7) (Complete if offeror represented itself as disadvantaged in paragraph (b)(2) of this provision.) The offeror shall check the category in which its ownership falls: ( ) Black American. ( ) Hispanic American. ( ) Native American (American Indians, Eskimos, Aleuts, or Native Hawaiians). ( ) Asian-Pacific American (persons with origins from Burma, Thailand, Malaysia, Indonesia, Singapore, Brunei, Japan, China, Taiwan, Laos, Cambodia (Kampuchea), Vietnam, Korea, The Philippines, U.S. Trust Territory of the Pacific Islands (Republic of Palau), Republic of the Marshall Islands, Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, Guam, Samoa, Macao, Hong Kong, Fiji, Tonga, Kiribati, Tuvalu, or Nauru). ( ) Subcontinent Asian (Asian-Indian) American (persons with origins from India, Pakistan, Bangladesh, Sri Lanka, Bhutan, the Maldives Islands, or Nepal). (c) Definitions. As used in this provision -- Service-disabled veteran-owned small business concern -- (1) Means a small business concern -- (i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16). Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision. Veteran-owned small business concern means a small business concern -- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. Women-owned small business concern means a small business concern -- (1) That is at least 51 percent owned by one or more women; in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. (d) Notice. (1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished. (2) Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small, HUBZone small, small disadvantaged, or women-owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a), 8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall -- (i) Be punished by imposition of fine, imprisonment, or both; (ii) Be subject to administrative remedies, including suspension and debarment; and (iii) Be ineligible for participation in programs conducted under the authority of the Act. (End of provision) Closing date for submitting SF255: 30 days after advertising date. If this date falls on a Saturday, Sunday, or Holiday the closing date will be on the next business day. Firms must submit their qualifications on 11-92 version of SF255 and SF254. SF254 should reflect the overall firms capacity, whereas, SF 255 should reflect only the personnel dedicated to the specific project referenced in the submittal. These guidelines should be closely followed, since they constitute procedural protocol in the manner in which the selection process is conducted. If sub-consultants are to be utilized, a SF254 must be submitted for each sub-consultant. These guidelines should be closely followed, since they constitute procedural protocol in the manner in which the selection process is conducted. Evaluation factors in descending order of importance: A. Primary Selection Criteria 1. Specialized experience and technical competence in the type of work required. 2. Professional qualifications necessary for satisfactory performance of required services. 3. Past performance on contracts with government agencies and private industry in terms of cost control, quality of work and compliance with performance schedules. 4. Capacity to accomplish the work within the required time. 5. Knowledge of the locality and location in the general geographical area of United States Military Academy in West Point, NY provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Note: Firms are encouraged to submit from any geographical area. 6. Sustainable design using an integrated design approach and emphasizing environmental stewardship, especially energy and water conservation and efficiency; use of recovered and recycled materials; waste reduction; reduction or elimination of toxic and harmful substances in facilities construction and operation; efficiency in resource and materials utilization; and development of healthy, safe and productive work environments. The evaluation will consider projects performed by the prime firm and consultants that demonstrate these sustainable design principles and the qualifications of the key personnel that demonstrate their experience and training in sustainable design. B. Secondary Selection Criteria 1. Extent of participation of small businesses, small disadvantaged businesses, historically black colleges and universities, and minority institutions in the proposed contract team, measured as a percentage of the total estimated effort. 2. Geographic Proximity in relation to location of U.S.M.A. 3. Volume of work previously awarded to the firm by the Department of Defense, with the object of effecting an equitable distribution among qualified A/E firms, including Veteran owned small business and small disadvantaged business firms, Hub Zone small business and Woman owned small business concerns and firms that have not had prior DoD contracts. Approximate start date of contract: November 2001 . Approximate completion date of contract: November 2003 Small and small disadvantaged firms are encouraged to participate as prime contractors or as members of joint ventures with other small businesses, and all interested contractors are reminded that the successful contractor will be expected to place subcontracts to the maximum practicable extent with small and disadvantaged firms in accordance with Public Law 95-507. Firms which have not previously applied for New York District projects and firms which do not have a current SF254 on file with the New York District should submit two of the SF254 with this initial response to CBD announcement. Firms using consultants should submit copies of the SF254 for their consultants. a) Notification of all firms will be made within 10 calendar days after approval of the Final selection. Notifications will not be sent after pre-selection approval. The notification will say the firm was not among the most highly qualified firms and that the firm may request a debriefing. b) The A/E's request for a debriefing must be received by the selection chairperson within 30 calendar days after the date on which the firm received the notification. c) Debriefing(s) will occur within 14 calendar days after receipt of the written request. d) Copies of all SF 254's & SF 255's of all firms, who are not short listed, will be held for 30 calendar days after notifications are sent out. . Three (3) copies of the submittals should be sent to Ms. Willien Cunningham, CENAN-EN-M, Room 2037, 26 Federal Plaza, New York, NY 10278, (212) 264-9123.

Record

Loren Data Corp. 20010904/CSOL004.HTM (W-242 SN50W4O2)