R -- MAIL PRE-SORTING SERVICES

Notice Date

November 29, 2001

Contracting Office

Attn: Department of Veterans Affairs Austin Automation Center, (316), 1615 E. Woodward Street, Austin, Texas 78772

ZIP Code

78772

Solicitation Number

200-02-0031

Response Due

December 11, 2001

Point of Contact

Contracting Officer -- Albert Villalpando, Contract Specialist, (512) 326-6027

E-Mail Address

Albert Villalpando (albert.villalpando@mail.va.gov)

Description

This is a combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The invitation for bid document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 97-27. This is an unrestricted procurement. The Standard Industrial Code is =93561499=94.=20 The small business size is $5.0 million. The Department of Veterans Affairs, Austin Automation Center (AAC), Austin, Texas (AAC) intends to procure the following pre-sort mailing services. The AAC will print, fold and stuff any printed letters then meter them with the required postage. These letters will be ready for pick up by the pre-sort house driver no later than 3:00 PM central time, Monday through Friday, excluding any federal holidays. The pre-sort house shall have a driver pick up the printed letters in their vehicle and deliver them to their place of business for inclusion in bulk mailing for the best postage discount possible. These letters shall be delivered to the US Postal Service entry unit the same day as picked up but no later than the meter date. The average amount of letters per day is around 5,000. Of these about 45.4% will be a letter and reply envelope, 20.3% will have a letter only, 32.3% will get the reply envelope and a form. The last 2% will be handled by the AAC, as they are Certified mail. Total for the year will be about 1,200,000 letters. The letters shall be pre-sorted by zip codes and barcoded with 11 digit delivery point barcodes. The mail pieces shall be metered with pre-sort slug. The contractor shall provide a per piece cost to the AAC and the most current postage data pricing for 1 oz and 2 oz presorted mailings. Due to the turnaround times for mailings, this procurement is restricted to service providers in the Austin, Texas area. Period of these services shall be from current date through September 30, 2002 with two (2) optional years. Pickup Address is: Austin Automation Center, 1615 Woodward Street, Austin, TX. 78741. Responses shall be in writing, but written responses can be faxed to 512/326-6028. The following FAR clauses apply to this solicitation: FAR 52.212-1, Instructions to Offerors-Commercial with the addendum FAR 52.216-1 Type of Contract- "The Government contemplates award of a firm fixed price single award contract from this solicitation"; FAR 52.212-2 Evaluation-Commercial; FAR 52.212-4 Contract Terms and Conditions-Commercial Items; and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items with addendum 852.270-4 Commercial Advertisement. All offerors will be required to provide a completed copy of the provision FAR 52-212-3 Offeror Representations and Certifications-Commercial Items. Offers shall be addressed to the attention of the Contracting Officer.

Web Link

RFQ 200-02-0031 (http://www.bos.oamm.va.gov/solicitation?number=3D200-02-0031)

Record

Loren Data Corp. 20011203/RSOL008.HTM (D-333 SN5139V3)